Event Operations Intern

Job Description

Event Operations Intern | MVP Ventures

The Tone:
This is a hybrid internship at Alma, located in San Francisco, CA. Alma is a company dedicated to making immigration more accessible, transparent, and human through technology and thoughtful legal support. This role is crucial for powering Alma’s growing events engine, ensuring every in-person gathering for founders and HR/People teams comes together seamlessly and at a premium standard. The intern will learn how a high-growth startup builds its events function while making a direct impact from day one.

The TL;DR
• Role: Internship
• Type: Part-time (3-6 month internship for >12 hours per week)
• Location: Hybrid, San Francisco, CA

• Team: Collaborates with events, sales, and growth teams
• Mission: Ensures every in-person dinner, party, and workshop for founders and HR/People teams comes together seamlessly, on time, and at a premium standard.

What You’ll Actually Do
• Logistics Management: Help manage the operational lifecycle of events, including venue sourcing, catering, vendors, AV, run-of-show, merch, and day-of readiness.
• On-site Execution: Be on-site to assist with event setup, running, and breakdown, ensuring a premium experience true to Alma’s brand.
• System Development: Help create and refine repeatable checklists, timelines, and playbooks for various event formats, keeping documentation organized and up to date.
• Coordination & Tracking: Partner with the events team to manage timelines, action items, and follow-ups across multiple parallel events, while tracking budgets, staffing needs, and vendor relationships.
• Feedback & Improvement: Document operational successes and friction points from each event to inform future planning, track expenses against budget, and propose ideas for enhancing event quality.

The Must-Haves
• Background: Entry-Level. Currently enrolled in school in the Bay Area.
• Experience: Prior involvement in organizing events through school clubs, campus organizations, part-time work, or personal projects.
• Skills: Detail-oriented coordination, effective vendor communication, on-site event execution, real-time problem-solving, and a strong desire to create memorable experiences for attendees.
• Bonus: Proactively identifies opportunities to improve event operations and brings fresh ideas to enhance Alma’s growing event cadence.