Event Coordinator, Administrative Support

Job Description

About Company

Lensa is a career site dedicated to assisting job seekers in finding employment opportunities across the US. It operates as a platform that promotes jobs on LinkedIn on behalf of its direct clients, recruitment advertising agencies, and marketing partners, rather than being a staffing firm or agency that directly hires for these roles. For this particular job, Lensa has partnered with DirectEmployers to promote the position for Zimmer Biomet. When users click “Apply Now” or “Read more” on Lensa, they are redirected to the external job board or employer site, and any information collected there is subject to the terms and privacy notice of that external site.

Zimmer Biomet is a global leader in medical technology, boasting nearly 100 years of innovation. The company’s mission is deeply rooted in enhancing patient mobility, with a Zimmer Biomet product or technology impacting a patient’s mobility every 8 seconds. As an employer, Zimmer Biomet is committed to enabling its team members to share in the mission of providing mobility and renewed life worldwide. They support their talent through various initiatives, including development opportunities, robust employee resource groups (ERGs), a flexible working environment, location-specific competitive total rewards, wellness incentives, and a culture that values recognition and performance awards. The company strives to create an inclusive, respectful, empowered, and recognized environment for all its team members.

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Job Description

This is a temporary position specifically designed as a maternity leave replacement.

What You Can Expect / How You’ll Create Impact (Key Responsibilities):

The role primarily provides administrative support to Zimmer Biomet’s international Medical Education and Events team. The successful candidate will play a crucial part in assisting with the planning, execution, and reconciliation of logistic organization for a variety of events, which include virtual, physical, or hybrid formats, as well as sales & marketing meetings and congresses.

Specific responsibilities include:

• Support for Event Development: Assisting in the development of meeting goals and objectives, ensuring adherence to MedTech Europe guidelines and Zimmer Biomet’s Corporate Compliance program.
• Planning and Back-Office Support: Aiding in the planning of events and booth development for congresses, primarily from a back-office perspective.
• Budget Management: Preparing preliminary, working, and final meeting budgets.
• On-Site Execution: Contributing to on-site event execution, with a strong focus on ensuring a positive Customer Experience.
• Alignment with Goals: Ensuring that the outcomes of meetings, corporate events, and congresses align with the Corporate Goals & Objectives.
• Material and Logistics Management: Developing event materials and managing various logistical elements such as Food & Beverage (F&B), Time & Events schedules (T&E), Arrival & Departures manifests (A&D manifests), Banquet & Event Orders (BEOs), housing lists, and confirmation notices.
• HCP Process Requirements: Handling all internal and external process-related requirements concerning Health-care Professionals (HCPs).
• Stakeholder Interface: Effectively interacting with a diverse group of internal and external personnel, including senior management, distributors, sales associates, customers, the travel office, and various vendors.
• Post-Event Duties: Managing post-event tasks such as invoice reconciliation, charge backs, and expense analysis.
• Travel Management: Specifically managing travel, particularly for HCPs, including both internal and external process requirements.

What Makes You Stand Out (Required Skills & Qualities):

The ideal candidate will possess:

• A strong commitment to customer service and a team-oriented management approach.
• Excellent organizational and motivational skills.
• The ability to manage and meet deadlines, even under high-pressure circumstances.
• An independent, reliable, and process-oriented way of working.
• A willingness to develop and grow within Zimmer Biomet.
• Strong oral and written communication skills, with particular proficiency required in English and German.
• Proficiency with MS Office suite, including Word, PowerPoint, Excel, and Outlook.

Your Background (Education & Professional Experience):

• Education: A degree in commercial education or a commercial apprenticeship is preferred, ideally from the meeting and congress industry or a similar commercial industry.
• Professional Experience: Ideally, candidates should have 2-3 years of coordinator experience in events and a back-office environment. A combination of education and experience will be considered.

Travel Expectations:

Travel management is listed as a responsibility, particularly for HCPs. Specific travel frequency or percentage is not detailed.

Equal Opportunity Employer Statement:

Zimmer Biomet is an Equal Opportunity Employer (EOE) and encourages applications from individuals of all genders, minorities, veterans, and individuals with disabilities (M/F/Vet/Disability).

For any questions regarding this job posting, please contact support@lensa.com.