Entry-Level Executive & Operations Assistant

Job Description

Assistant | Raydar

The Tone:
This is a full-time role at Raydar, located in the United States. Raydar is one of the fastest-growing companies in the artificial intelligence sector, operating as a high-velocity startup. This Executive & Operations Assistant position is a unique opportunity to join an early-stage company, working closely with senior leadership. The role is critical for ensuring the smooth daily operations and organization of the leadership team, directly contributing to the company’s visible impact from week one.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: United States
• Pay: $60000–$100000 yearly
• Team: Reports directly to senior leadership.
• Mission: Keep leadership organized and ensure daily operations run smoothly within a fast-growing AI company.
• Tech Stack: Google Workspace, Slack, Notion

What You’ll Actually Do
• Coordination: Manage calendars, scheduling, and meeting logistics across various time zones for leadership.
• Communication: Handle email triage, organize inboxes, and manage follow-ups efficiently.
• Logistics: Coordinate travel arrangements and process expense reports for the team.
• Support: Provide assistance with internal operations, documentation, and various special projects.
• Flexibility: Jump in to offer capable hands wherever the team requires additional support.

The Must-Haves
• Background: Others. This entry-level role prioritizes critical thinking and operational aptitude over specific years of experience.
• Experience: No specific years of prior experience required. Demonstrated ability to maintain organization and support senior leadership in a startup environment is key.
• Skills:
• Exceptional organizational skills and meticulous attention to detail, ensuring nothing is overlooked.
• Fast and clear communication abilities, both in writing and in person.
• Resourcefulness and comfort with ambiguity inherent in a startup setting.
• Proven reliability, discretion, and a proactive approach to responsibilities without constant direction.
• Genuine curiosity about artificial intelligence and enthusiasm to be closely involved with the work.
• Bonus:
• Familiarity with tools such as Google Workspace, Slack, and Notion.
• Any prior exposure to artificial intelligence tools.