Entry Level Document Control Coordinator

Job Description

About the Job: Entry Level Document Control Coordinator

Lensa is a career site dedicated to helping job seekers find suitable employment opportunities in the US. Please note that Lensa is not a staffing firm or agency and does not directly hire for these positions. We promote jobs on LinkedIn on behalf of our direct clients, recruitment ad agencies, and marketing partners. For this specific role, Lensa partners with DirectEmployers to promote a job for Jacobs. Clicking “Apply Now” or “Read more” on Lensa will redirect you to the job board/employer site, where any information collected will be subject to their terms and privacy notice.

Position Overview

We are seeking an eager and curious Entry Level Document Control Coordinator to join our Life Sciences team in Cincinnati, OH. In this role, you will be a crucial member of our Life Sciences program support team, responsible for coordinating and administering configuration management activities. This includes the identification, control, and accounting for specification and change documents directly related to assigned projects.

Key Responsibilities

• Providing assistance to the Document Control Lead or Manager.
• Receiving, recording, and distributing vendor and/or sub-contract documentation.
• Processing, distributing, and maintaining controlled documentation using proprietary software.
• Managing process documents for revision and approval, and monitoring the distribution and reconciliation of all supplier documents.
• Uploading documentation to the Client’s EDMS (Electronic Data Management System).
• Preparing and issuing necessary vendor document related reports and other essential functions in support of the project.
• Demonstrating flexibility in dealing with several projects and responsiveness to the projects being served.
• Coordinating with Project Management, Discipline Leads, Supply Management, and Construction Management during project execution.
• Entering contacts, purchase orders, and other set-up criteria in the electronic data management system.

Join us, and we will support your continuous skill development, offering opportunities to explore various roles across our global company and share your knowledge.

Qualifications

• 0-2 years of Document Control experience (including previous internships or work experience).
• Proficiency with MS Office, SharePoint, and other EDMS systems.
• Strong communication skills, exceptional attention to detail, and understanding of technical terminology.
• Ability to manage time effectively, prioritize tasks, set goals, and develop systems for achieving those goals.

Please note: This role is not eligible for candidates who require sponsorship.

Ideally, Here’s What You’ll Also Have

• Experience working on various projects, including coordinating and executing project issues.
• Familiarity with engineering, architectural, and construction documents (e.g., maps, drawings, technical specifications) is preferred.
• Experience with ProjectWise, Prolog, ACC Autodesk, Procore, Epic, Eida, or other Construction Management software is preferred.

Equal Opportunity Employer

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

If you have questions about this posting, please contact support@lensa.com.