Entry Level Clerical and Accounting Assistant – Accounts Payable

Job Description

Accounting Clerk I | Layton City

The Tone:
This is an in-person role at Layton City, located in Layton, UT, focused on supporting essential financial operations. As a municipal government, Layton City is dedicated to effectively serving its community by ensuring meticulous and efficient administration across all departments. This Accounting Clerk I position is crucial for the ongoing accuracy and maintenance of the City’s computerized financial records, performing fundamental clerical and accounting functions. The work directly contributes to the smooth and transparent financial administration required for providing public services and upholding the City’s mission statement, values, and expectations.

The TL;DR
• Location: In-person, Layton, UT

• Mission: To monitor and maintain computerized financial records and perform routine clerical and accounting duties to support Layton City’s operations.

What You’ll Actually Do
• Invoice Processing: Receive and meticulously process incoming invoices and claims for payment, ensuring accurate coding for payment, timely entry of all invoice information, and thorough comparison with corresponding purchase orders for reconciliation.
• Payment Coordination: Follow up proactively with various city departments to ensure timely and correct payment processing, then print and prepare accounts payable checks for final distribution to the appropriate departments or the City Treasurer.
• Record Reconciliation: Reconcile detailed accounts payable reports to maintain financial accuracy and systematically organize and maintain the comprehensive filing system for all accounts payable records.
• Purchase Order Assistance: Provide support in receiving and accurately entering purchase order information into the system, contributing to the initial stages of the financial procurement process.
• General Accounting Support: Assist as needed with diverse tasks such as issuing invoices to customers for miscellaneous services, accurately posting payments, entering journal entries, and performing other various clerical, accounting, and bookkeeping functions.

The Must-Haves
• Background: Graduation from high school with a strong course background in accounting, bookkeeping, or another related financial field, complemented by six months of specialized training acquired through professional workshops, in-service programs, or on-the-job training.
• Experience: A minimum of two years of progressively responsible work experience gained within a professional business office environment, with a preference for direct experience in accounting or bookkeeping roles.
• Skills: Demonstrated ability to type efficiently at a rate of 50 words per minute and proficiency in operating a 10-key machine at 250 strokes per minute.