Corporate Legal Assistant

Job Description

Legal Assistant | Stearns Weaver Miller

The Tone:
This is a key support role at Stearns Weaver Miller, a distinguished full-service commercial law firm with five established offices across Florida. The firm is actively seeking a Corporate Legal Assistant equipped with strong administrative, organizational, and technical skills. This pivotal position is dedicated to providing high-level support to multiple attorneys within a busy corporate practice. The Legal Assistant plays a critical part in ensuring the efficient workflow and operational excellence of the legal team, directly contributing to the firm’s commitment to client service and its comprehensive legal offerings.

The TL;DR
• Role: Experienced
• Team: Supports multiple corporate attorneys.
• Mission: To provide essential administrative and legal support to corporate attorneys, ensuring efficient practice operation.
• Tech Stack: Microsoft Word, Adobe Acrobat, iManage, NetDocuments (or similar document management systems)

What You’ll Actually Do
• Attorney Support: Provide high-level administrative and legal support to multiple corporate attorneys, facilitating their daily practice and client engagements.
• Document Management & Preparation: Prepare, edit, and format legal documents, agreements, and correspondence, while also creating, managing, and tracking versions and redlines using Microsoft Word and Adobe Acrobat, ensuring accuracy and consistency.
• File Organization: Maintain and organize electronic and paper files efficiently using a document management system, ensuring easy retrieval and adherence to firm standards.
• Calendar & Matter Coordination: Manage attorney calendars, coordinate meetings, schedule calls, and assist with matter management, including tracking deadlines and contacts.
• General Administrative Tasks: Perform essential general administrative duties such as processing new client/matter reports, drafting engagement letters, handling travel and expense reports, and time entry.

The Must-Haves
• Background: A professional possessing 3–5+ years of dedicated legal assistant experience, equipped to provide comprehensive support within a legal environment.
• Experience: Demonstrated advanced proficiency in Microsoft Word and practical experience utilizing Adobe Acrobat for document creation and management.
• Skills:
• Proficiency with document management systems (e.g., iManage, NetDocuments, or similar) for efficient file organization and retrieval.
• Exceptional organizational skills and a keen attention to detail to ensure accuracy in all tasks.
• Strong written and verbal communication skills for effective interaction with attorneys and clients.
• Proven ability to manage multiple priorities effectively and meet critical deadlines consistently.
• Bonus: Prior experience specifically within a corporate law practice is strongly preferred.