Contact Payroll Assistant

Job Description

About the Job

The Contact Payroll Assistant assists the Contact Manager in all aspects of the daily payroll function. This role is responsible for the completion of new employee profiles, payroll processing, benefits enrollments, and other essential clerical and accounting functions.

Salary: $21.00/hr

Major Responsibilities

• Processes new employee files and records, submitting them to the Contract Manager for approval. Once approved, all appropriate paperwork is forwarded to the regional accounting office.
• Calculates driver and staff payroll and accurately inputs payroll information into the computer for processing.
• Maintains accurate attendance records for permanent part-time employees.
• Manages and updates an accurate driver seniority list.
• Answers the telephone and responds to customer inquiries.
• Distributes mail, prepares overnight packages, and maintains an inventory of stamps and other mailing supplies.
• Orders the location’s office supplies and manages inventory.
• Assists the Contract Manager (CM) in accurately tracking overtime (OT) for the purpose of reducing or eliminating unnecessary and/or additional punch hours.
• Verifies all standard hours against actual hours worked to reduce any additional driver hours.
• Performs all other duties as assigned.

Minimum Education or Certifications Required

• High School diploma or equivalent.

Minimum Experience or Skills Required

• Excellent oral and written communication skills.
• Demonstrates leadership qualities and is a self-starter.
• Excellent time management skills.
• Ability to multi-task and work effectively in a fast-paced environment.
• Computer literacy, including proficiency with 10 Key, Microsoft Word, Excel, and PowerPoint.

Physical Requirements and Working Conditions

• Incumbent must be able to move about the office and between floors.
• Ability to utilize standard office equipment.
• Capability to access filing systems and cabinets.
• Must be able to communicate effectively and efficiently in person or by telephone.
• Work environment includes an office/school bus yard.
• Possible on-the-road assignments.

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

About First Student

At First Student, we are proud to be a family of over 60,000 employees dedicated to safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands includes Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation, creating and implementing the most advanced training and technology the transportation industry has to offer.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is available at this link or upon request: https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.