Central Admin Coordinator – Virtual Card Management

Job Description

Central Admin Coordinator | RemoteHunter

The Tone:
This is an entry-level remote role within an organization that provides specialized administrative support to operational teams focused on repair order audits and file closing. The company’s mission is to ensure the timely and accurate processing of virtual credit card transactions across multiple locations, thereby allowing specialists to concentrate on their core audit functions. This role is vital for managing virtual credit card issuance and reconciliation, maintaining precise financial records, and supporting essential audit processes to ensure overall operational efficiency. The company is positioned for ongoing growth, offering opportunities for skill development and career progression within its administrative teams.

The TL;DR
• Role: Early Career
• Location: United States

• Team: Administrative Operations
• Mission: Owns the accurate issuance and reconciliation of virtual credit card transactions to support operational efficiency.
• Tech Stack: Microsoft 365, Excel, Teams, Outlook, SharePoint

What You’ll Actually Do
• Virtual Cards: Issue virtual credit cards accurately and promptly in response to requests across all regions.
• Reconciliation: Reconcile virtual credit card transactions using designated tools and workflows, flagging discrepancies.
• Communication: Communicate with shop teams and personnel to clarify requests and resolve routine issues.
• Record Keeping: Maintain organized records of virtual credit card activity to ensure audit readiness.
• Audit Support: Serve as a trained backup for repair order audits during virtual credit card system downtime.

The Must-Haves
• Background: Entry-level candidates with strong attention to detail are considered, with prior administrative, accounting, or office experience preferred.
• Experience: Proficiency with Microsoft 365 applications including Excel, Teams, Outlook, and SharePoint is required.
• Skills: Strong attention to detail and accuracy in handling financial transactions, organized and reliable with the ability to manage time-sensitive requests, and clear written and verbal communication skills.
• Bonus: Experience in the collision industry or with CCC One is a plus.