Budget and Programming Analyst – Data Analysis and Visualization

Job Description

Budget & Programming Associate SC-6 | World Food Programme

The Tone:
This is a Service Contract role at World Food Programme, located in Kyiv. The World Food Programme is the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build peace and stability for those recovering from conflict, disasters, and climate change impacts. This position is crucial for providing specialized support in the efficient planning, monitoring, and analysis of project financial performance to ensure optimal use of financial resources, with a particular focus on data analysis and the development of analytical tools to support critical operations in Ukraine.

The TL;DR
• Role: Service Contract
• Type: 12 months (renewable)
• Location: In-person Kyiv
• Team: Budget and Programming Unit / WFP Ukraine
• Mission: Enhance optimal use of financial resources and improve operational and management decision-making through financial performance analysis, process improvement, and the development of analytical and visualization tools.
• Tech Stack: Excel, Power Query, Power BI, VBA/macros, ERP or corporate financial systems.

What You’ll Actually Do
• Review: Review budget plans, monitor and analyze project financial performance, identify trends and emerging issues, and provide evidence-based recommendations in compliance with WFP financial policies, procedures, and best practices, supporting effective resource allocation.
• Analyze: Provide comprehensive analysis of fund and grant balances, identifying surpluses, deficits, funding constraints, and opportunities for resource optimization, and recommend corrective actions to support correct fund utilization and informed decision-making.
• Improve: Contribute to the continuous improvement of BPU analytical and reporting processes by identifying opportunities to simplify, standardize, and automate recurring activities; develop and maintain efficient analytical tools and solutions using Excel, Power Query, Power BI, and/or other appropriate technologies; and support their integration into regular BPU workflows.
• Manage: Maintain and review budget and planning information in relevant corporate systems and tools, ensuring timely and accurate data capture; extract, reconcile, and validate information from multiple sources and contribute to maintaining reliable datasets for planning, monitoring, and analysis.
• Report: Compile, analyze, and interpret financial and operational data and prepare periodic and ad hoc analytical products, dashboards, reports, and visualizations; translate complex information into concise, accurate, and user-friendly insights tailored to management and other internal and external stakeholders.

The Must-Haves
• Background: Completion of secondary school education with a post-secondary certificate in a related area.
• Experience: Six or more years of progressively responsible relevant work experience in data analysis and development of analytical tools, preferably within budget, finance, resource management, programme or operational functions. Post-secondary education can compensate for some years of experience, for example, three years of work experience in combination with a Master’s Degree or four years of work experience in combination with a Bachelor’s Degree.
• Skills: Advanced proficiency in Microsoft Excel and experience with data management and automation tools such as Power Query and/or VBA/macros, including the ability to structure, analyse and streamline large or complex datasets and recurring processes. Experience using Power BI or comparable business intelligence and data visualization tools to develop clear, user-friendly dashboards and analytical products for management and non-technical audiences. Demonstrated ability to integrate, reconcile and validate data from multiple sources and translate complex information into concise, accurate and actionable analysis to support decision-making. Fluency (level C) in both English and Ukrainian languages.
• Bonus: A university degree in finance, economics, business administration, statistics, data analytics, information management or another relevant field. Additional training or certification in data analytics, business intelligence, advanced Excel, Power BI or related areas. Experience supporting budget preparation, financial analysis, forecasting, resource management, pipeline monitoring and/or operational planning, preferably using ERP or corporate financial systems. Demonstrated ability to identify inefficiencies and develop practical, sustainable solutions through process simplification, automation and standardization, including documentation and knowledge sharing with colleagues.