Budget and Funds Management Officer

Job Description

Budget & Programming Associate_G6 | World Food Programme

The Tone:
This is a full-time role at World Food Programme, located in [duty station]. WFP is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and leveraging food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and extreme weather shocks. This position plays a pivotal role in ensuring the efficient planning, monitoring, and analysis of project financial performance, which is essential for the optimal use of financial resources. By supporting robust financial management, this role directly underpins WFP Liberia’s Country Strategic Plan, which focuses on strengthening national capacities and fostering sustainable systems to achieve food security and improved human capital development across the country.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person [duty station]

• Team: Reports to [xxx]
• Mission: Provide specialized support for efficient planning, monitoring, and analysis of project financial performance to enhance optimal use of financial resources.

What You’ll Actually Do
• Financial Analysis: Review detailed budget plans, continuously monitor, and analyze project financial performance, subsequently making informed recommendations to optimize resource utilization in strict compliance with WFP financial policies and established best practices.
• Fund Management: Conduct comprehensive analysis on fund and grant balances, clearly identifying both surpluses and deficits, and proactively suggesting corrective measures to ensure maximum fund utilization and support critical decision-making processes.
• Operational Effectiveness: Provide essential support for effective pipeline management, meticulously monitoring resource flows to actively prevent and address potential pipeline breaks, thereby maximizing overall operational effectiveness and delivery.
• Process Improvement: Actively contribute to the ongoing improvement of internal financial processes, the enhancement of corporate systems, and the design of innovative tools, all aimed at facilitating more efficient overall planning, accurate expenditure forecasting, and robust budget management and monitoring of resource utilization.
• Data Management & Reporting: Accurately enter project budget plans and subsequent revisions into the corporate systems, ensuring that data is timely and precisely captured. Additionally, review, compile, and analyze relevant data, maintain accurate records and files, and prepare periodic and ad hoc reports to support the accuracy and efficiency of information presented to internal and external stakeholders.

The Must-Haves
• Background: Completion of secondary school education with a post-secondary certificate in a related functional area.
• Experience: Six or more years of progressively responsible work experience in a relevant business stream, including general administrative work. Demonstrated experience in supporting the preparation and management of budgets, assisting with the monitoring of budgets, resource plans, pipelines, and supply chains, and aiding with budget/allotment related issues within WFP’s budget system.
• Skills: Ability to support budget preparation and management, assist with budget and resource plan monitoring, and address budget/allotment issues within corporate systems. Fluency (level C) in English language.