Budget and Admin Associate Specialist

Job Description

Budget and Admin Associate Specialist | Canon Information Technology Services, Inc.

The Tone:
This is a full-time role at Canon Information Technology Services, Inc., located in San Jose, CA. Canon U.S.A., Inc. is a leading provider of consumer, business-to-business, and industrial digital imaging solutions. This role provides essential Budget & Administrative support to four distinct product groups within Canon’s Industrial Products Division, based in San Jose, CA, contributing to the organization’s growth and operational efficiency.

The TL;DR
• Role: Early Career
• Type: Full-Time
• Location: In-person San Jose, CA
• Pay: $70310–$81550 yearly
• Team: Supports four distinct product groups within the Industrial Products Division.
• Mission: This role supports the Industrial Products Division by providing essential budget and administrative support, ensuring accurate financial reporting and smooth operational processes.
• Tech Stack: Google Workspace, Gmail, VBA, Excel, PowerPoint

What You’ll Actually Do
• Financial Reporting: Generate moderately complex daily financial summary reports, including daily analyses for department management.
• Budget & Forecast Support: Prepare and analyze financial forecasts for the organization’s annual budget process, covering expenses, service fees, and staffing.
• Performance Analysis: Conduct variance analysis comparing actual expenses against monthly and annual budgets, and compile monthly sales forecast information to determine projected sales.
• Commission Calculation: Provide Payroll with appropriate monthly sales commission figures, determined by tracking individual expenses and gathering actual sales volume.
• Operational Coordination: Liaise with various internal Canon departments, including Information Technology, Corporate Services, Accounting, Corporate Planning, and Traffic & Distribution, while also assisting with order entry, administration, and customer credit issue resolution.

The Must-Haves
• Background: Bachelor’s degree in a relevant field or 0-2 years of related experience, with a highly preferred background in accounting or finance.
• Experience: 0-2 years of related experience, demonstrating an analytical and detail-oriented approach with proven verbal and written communication skills.
• Skills: Proficiency in Google Workspace, Gmail, VBA, Excel, and PowerPoint.
• Bonus: Japanese/English oral and written communication skills; experience with Python, QuickBooks, or Oracle.