Bookkeeping Assistant

Job Description

Bookkeeping Assistant | GOGO JEANS

The Tone:
This is an entry-level opportunity at GOGO JEANS. The company operates in the fashion and wholesale industry, making it an exciting environment for professional growth. This role is crucial for maintaining the financial health and operational efficiency of the business. By supporting the accounting and operations teams, the Bookkeeping Assistant directly contributes to accurate recordkeeping, smooth financial transactions, and effective coordination across various departments. It’s a foundational position offering hands-on experience and a comprehensive understanding of business operations from a financial perspective.

The TL;DR
• Role: Early Career
• Location: In-person, New York, United States
• Team: Accounting department, supporting accounting and operations teams
• Mission: This role ensures the accuracy and organization of financial records and transactions, facilitating smooth operations across purchasing, logistics, and wholesale.
• Tech Stack: QuickBooks, Microsoft Excel, Monday.com

What You’ll Actually Do
• Financial Data Entry: Create and manage new style numbers within QuickBooks, along with generating and accurately entering Purchase Orders (POs) into the system.
• Invoice Processing and Verification: Review and verify the accuracy of container and freight-related invoices, subsequently entering these and other vendor bills into QuickBooks.
• Customer Billing and Record Keeping: Prepare and process customer invoices using QuickBooks, while also assisting in the meticulous maintenance of accurate and organized financial records.
• Documentation Management and Updates: Organize and file Purchase Orders and all associated documentation, and regularly update PO information, statuses, and related records in Monday.com.
• Discrepancy Resolution and Team Support: Coordinate with various internal departments to ensure information and documentation are accurate and current, identifying and escalating any discrepancies in invoices or bills, and providing additional accounting and administrative assistance as needed.

The Must-Haves
• Background: Entry-Level. Bachelor’s degree or coursework in Accounting, Finance, Business Administration, or a related field.
• Experience: No specific years required. Comfortable working with numbers, invoices, and financial documentation.
• Skills: Strong attention to detail and accuracy, strong organizational and time-management skills, proficiency in Microsoft Excel and general computer applications, strong written and verbal communication skills.
• Bonus: Experience with QuickBooks, experience with Monday.com or similar project-management software.