Bookkeeper / Administrative Specialist

Job Description

Bookkeeper / Administrative Specialist | Clayton Services

The Tone:
This is a direct hire role at a well-established, family-owned commercial construction company, located in Houston, Texas. This position offers an excellent opportunity for an experienced bookkeeping professional to become a long-term member of a stable organization that values a smaller, close-knit work environment. The ideal candidate will primarily manage bookkeeping responsibilities while also providing essential administrative and project-related support throughout the office. The company seeks someone dependable, adaptable, comfortable wearing multiple hats, and eager to learn established processes while growing with the organization.

The TL;DR
• Role: Full Time
• Type: Direct Hire
• Location: In-person, Houston, TX
• Pay: $55,000–$70,000 yearly
• Team: Works closely with the Office Manager and other departments.
• Mission: To ensure accurate financial records and support smooth administrative and project operations for a commercial construction company.
• Tech Stack: QuickBooks Desktop Enterprise, Microsoft Excel

What You’ll Actually Do
• Financial Management: Manage day-to-day bookkeeping activities, record all financial transactions, and maintain accurate accounting records using QuickBooks Desktop Enterprise.
• Construction Billing: Prepare and process construction progress billings according to schedules, maintain Schedule of Values (SOV) documentation, and track retainage records.
• Payments & Reconciliations: Record customer and vendor payments, process a limited volume of checks, coordinate with outside factoring providers, and perform bank and credit card reconciliations.
• Compliance & Documentation: Prepare and maintain lien releases and other construction documentation, and assist with change order administration.
• Administrative Support: Provide general office support, including answering calls, assisting with email correspondence, document preparation, filing, and updating project-related spreadsheets.

The Must-Haves
• Background: High school diploma or equivalent required, with a strong understanding of construction bookkeeping and accounting processes, including progress billing, Schedule of Values, retainage, and lien documentation.
• Experience: 3+ years of bookkeeping, accounting, or closely related experience, specifically with hands-on experience in progress billing, SOVs, retainage, and lien releases. Proficiency with QuickBooks and Microsoft Excel is required.
• Skills: Strong attention to detail for maintaining accurate financial records, ability to manage recurring monthly deadlines, strong organizational and administrative skills, and excellent written and verbal communication skills.
• Bonus: Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field is a plus. Previous bookkeeping or accounting experience within construction, particularly with a commercial contractor, subcontractor, or specialty trade, is highly preferred. QuickBooks Desktop Enterprise experience is also a plus.