Administrative Assistant II

Job Description

Administrative Assistant II | DSHS (Dept of State Health Services)

The Tone:
This is a full-time, regular role at DSHS, located in Amarillo, TX. DSHS is committed to fostering a healthy Texas by hiring dedicated individuals who share a passion for public health. This position provides essential administrative support to the Public Health Region 1 Coordinated Program Support program, ensuring smooth daily operations, efficient purchasing, and effective fleet and asset management for critical public health initiatives. The role offers the opportunity to make an impact within a vital state agency.

The TL;DR
• Role: Full Time
• Type: Regular
• Location: Amarillo, TX
• Pay: $2900–$3700 monthly
• Team: Region 1 – Coordinated Program Support (CPS) program; reports to Manager V
• Mission: To provide routine administrative support for the Public Health Region 1 Coordinated Program Support program, focusing on purchasing, fleet, office, and asset management with limited supervision.
• Tech Stack: Microsoft Office (Word, Excel, PowerPoint, Outlook, TEAMS)

What You’ll Actually Do
• Purchasing: Manage the full cycle of purchasing, from requisition entry and tracking to receiving orders and using procurement cards, ensuring all documentation is accurate.
• Fleet Management: Coordinate the Amarillo sub-office’s fleet vehicle program, including maintaining documentation, tracking expenses, and ensuring compliance with regional and enterprise policies.
• Office Coordination: Oversee daily office operations, including managing building maintenance, equipment issues, phone calls, visitors, mail, and supporting the Vision and Hearing program.
• Administrative Support: Provide comprehensive administrative assistance to the Manager V, handling scheduling, travel, correspondence, managing files, and coordinating meetings.
• Asset & Warehouse: Serve as Assistant Asset Coordinator, focusing on tracking assets within Amarillo and ensuring the warehouse adheres to cleanliness and safety protocols.

The Must-Haves
• Background: Early Career professional with foundational knowledge of office practices and administrative procedures, including agency rules and regulations.
• Experience: 1 year of experience in basic office management, performing general administrative tasks and procedures.
• Skills: Office administration, effective verbal and written communication, policy interpretation, scheduling and planning work tasks, and the ability to analyze and make decisions.
• Bonus: 1 year of experience with purchasing, requisitions, and receiving items; experience with Microsoft Suite including email, calendar, and TEAMS; and experience with warehouse and fleet management.