Administrative Assistant – Creative Support

Job Description

Administrative Assistant | Robert Half

The Tone:
This is a contract-to-permanent position at Robert Half, located in Indianapolis, Indiana. Robert Half is the world’s first and largest specialized talent solutions firm, dedicated to connecting highly qualified job seekers to opportunities at great companies. This Administrative Assistant role is crucial for ensuring smooth daily operations by providing essential support across multiple departments. The position offers an excellent opportunity to thrive in a creative environment and directly contribute to the efficiency and growth of the organization.

The TL;DR
• Role: Early Career
• Type: Contract to permanent
• Location: In-person, Indianapolis, IN

• Mission: Ensure smooth day-to-day operations by providing essential support across multiple departments and contributing to organizational efficiency.
• Tech Stack: Adobe, Canva

What You’ll Actually Do
• HR Coordination: Coordinate a variety of human resources activities, including recruitment processes, scheduling interviews, and other essential administrative tasks related to staffing.
• Record Management: Perform accurate data entry, meticulous filing, and thorough document proofreading to ensure the maintenance of precise and highly organized records for all departments.
• Operational Support: Offer comprehensive administrative support to leadership and various team members, actively working to streamline day-to-day operations and improve workflow efficiency.
• Office Logistics: Manage core office tasks such as scheduling appointments, coordinating complex calendars for multiple individuals, and making comprehensive travel arrangements.
• Customer Service: Deliver outstanding and professional customer service by promptly responding to inquiries and maintaining a welcoming office environment.
• Executive Assistance: Provide direct assistance to the President, as needed, to support critical executive functions and contribute to special projects.

The Must-Haves
• Background: Others. Candidates should possess a creative and design background, coupled with a solid familiarity with general office operations and established procedures.
• Experience: Proven experience in administrative support roles is required. This includes proficiency in managing inbound calls, performing receptionist duties, and demonstrating strong data entry skills with a high level of accuracy.
• Skills: Strong verbal and written communication skills are essential. Candidates must also exhibit excellent organizational and time-management abilities, a high level of professionalism, and keen attention to detail. Familiarity with Adobe and Canva is also required.