Administrative Assistant – Construction Administration Support

Job Description

Administrative Assistant | Aston Carter

The Tone:
This is a contract-to-hire role at Aston Carter, located in Farmingdale, NY. Aston Carter is a global corporate talent solutions provider, connecting thousands of clients, including many Fortune 500 companies, with specialized professionals across various industries. This role is crucial for providing reliable, detail-oriented administrative support, ensuring the smooth operation of the office and enabling the broader team to focus on their core functions.

The TL;DR
• Role: Contract / Early Career
• Type: Contract to Hire
• Location: In-person, Farmingdale, NY
• Pay: $20–$24 hourly
• Team: Small office environment with approximately 10 employees, fostering close collaboration and regular interaction.
• Mission: Provide accurate and efficient administrative support to ensure smooth daily operations and effective management of office tasks and construction reports.
• Tech Stack: Microsoft Office, Excel, Outlook, email, digital tools

What You’ll Actually Do
• Document Preparation: Prepare documents, reports, and correspondence through accurate and efficient typing.
• Data Management: Complete data entry tasks with a high level of attention to detail and accuracy.
• Office Organization: Handle general office administrative duties, including filing, organizing records, and maintaining documentation.
• Report Processing: Manage and process construction reports, ensuring they are properly prepared, recorded, and distributed.
• Communication & Support: Monitor and respond to email communications, provide clerical support, and assist with customer service-related tasks.

The Must-Haves
• Background: Entry-Level. Core domain knowledge in general administrative or office support.
• Experience: 1-3 years of administrative experience preferred, but not required, including experience in clerical or office support roles. Open to entry-level candidates.
• Skills: Microsoft Office (with a strong focus on Excel and Outlook), accurate and efficient typing and data entry, strong organizational skills, clear and professional verbal and written communication, customer service skills, attention to detail.
• Bonus: Ability to work independently as well as collaboratively within a small office team; willingness to learn new processes and adapt to evolving office needs. Administrative experience from any industry is welcome.