Administrative Assistant

Job Description

Administrative Assistant

Our esteemed client, a prominent real estate investment and development firm, is seeking a diligent and proactive Administrative Assistant to join their dynamic team. This company specializes in the acquisition, redevelopment, and management of commercial and mixed-use properties, with a strong commitment to enhancing community growth through sustainable development practices and the creation of vibrant, modern spaces. Their diverse portfolio ranges from large-scale redevelopments to impactful community-oriented initiatives.

As an Administrative Assistant, you will play a crucial role in supporting the daily operations of the firm, providing essential administrative assistance to the owner and collaborating with the property management team. This is an excellent opportunity for someone looking to grow within the real estate sector and contribute to a company focused on positive community impact.

Opportunity Details

• Type: Contract to Hire
• Schedule: Part-Time (approx. 18 hours/week)
• Location: Charlotte, NC
• Pay: $17 – $21 per hour
• Working Hours: Monday, Wednesday, and Friday, 10:00 AM – 4:00 PM (flexible)

Key Responsibilities

• Provide comprehensive administrative support to the owner, including notetaking during meetings and various discussions.
• Efficiently manage and organize appointments, ensuring timely follow-ups and maintaining an organized schedule.
• Draft, proofread, and respond to emails on behalf of the owner, maintaining professional and timely communication.
• Assist with essential bookkeeping duties, including writing deposits and meticulously maintaining financial records.
• Act as a primary point of contact for tenant inquiries, effectively fielding calls, addressing concerns, and escalating issues to the appropriate personnel when necessary.
• Offer robust calendar management support, including scheduling appointments, organizing meetings, and providing timely reminders to ensure smooth operations.
• Collaborate closely with the property manager to gain a thorough understanding of their role and be prepared to provide coverage and support as needed.

Qualifications

• Proven administrative experience, specifically supporting management groups or executive-level personnel, with responsibilities similar to those listed above.
• Ability to commit to a part-time schedule, working 3 days per week as outlined.
• Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) for essential administrative tasks.