Administrative Analyst II

Job Description

Administrative Analyst II | City of Salem

The Tone:
This is a full-time role at City of Salem, located in Salem, OR, with a hybrid work structure blending remote and in-office work as needed. The City of Salem is the capital city and second largest in Oregon, employing roughly 1,350 dedicated staff members across eight primary departments to provide essential services to nearly 180,000 residents. This position within the Finance Department is crucial for delivering comprehensive department-wide professional support and ensuring quality customer service to maintain the City’s financial integrity and operational efficiency.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Salem, OR

• Team: Finance Department
• Mission: Provide department-wide professional support and coordinate administrative functions to ensure efficient financial services and operations for the City and its external customers.
• Tech Stack: electronic spreadsheets, databases, word processing software

What You’ll Actually Do
• Operational Support: Provide department-wide professional, technical, and administrative support for daily operations.
• Meeting Management: Coordinate and facilitate City Council subcommittee meetings and gatherings for other specified public bodies.
• Strategic Representation: Serve as a department liaison and representative for various citywide initiatives.
• Information Governance: Manage public records requests specifically related to Finance department activities.
• Financial Administration: Process departmental bills and assist with contracting, ensuring accurate financial transactions.

The Must-Haves
• Background: Bachelor’s degree from an accredited college or university in business administration, public administration, or a related field.
• Experience: Two (2) years of professional administrative-level experience involving review, analysis, and preparation of recommendations, and development of administrative policies, procedures, and systems; or any equivalent combination of experience and training.
• Skills: Conducting research, analysis, and preparing reports; proficiency with electronic spreadsheets, databases, and word processing software; reviewing and interpreting contract agreements, processing purchase orders and payments; establishing and maintaining effective working relationships with diverse stakeholders; effective written and verbal communication.