Accounts Receivable Specialist

Job Description

Accounts Receivable Specialist | O’Hagan Meyer

The Tone:
This is a full-time role at O’Hagan Meyer, located in Chicago, IL. O’Hagan Meyer is a law firm situated in the Chicago Loop, dedicated to providing legal services to clients. This Accounts Receivable Specialist position is crucial for maintaining the firm’s financial health by ensuring timely collection of outstanding balances and accurate account reconciliation. The role directly supports the accounting team and firm operations by managing client payments and inquiries.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: In-person, Chicago, IL
• Pay: $54080–$69000 yearly
• Mission: Manage client accounts, monitor aging reports, and conduct follow-up on outstanding balances to support firm collections.
• Tech Stack: Word, Excel

What You’ll Actually Do
• Maintain Client Accounts: Manage an AR portfolio by keeping notes updated and accurate, and documenting collection statuses within the firm’s internal system.
• Drive Collections Efforts: Perform E-bill audits, research bill payment statuses, and engage in monthly communication with clients to collect on open invoices through business-to-business collections.
• Reconcile Payments: Accurately reconcile payments with the AR ledger, identify and correct discrepancies, and work with other departments to process client refunds for overpayments.
• Handle Inquiries: Serve as a primary contact for accounts receivable inquiries, providing timely and accurate responses to both partners and clients.
• Support Special Projects: Assist with various special projects specifically related to the firm’s accounts receivable portfolio as needed.

The Must-Haves
• Background: Knowledge of standard accounts receivable policies, processes, and practices.
• Experience: Prior experience in accounts receivable or collections.
• Skills: Excellent communication skills (written and oral), high level of accuracy and attention to detail, well-developed organizational skills, proficiency in Word and Excel.
• Bonus: Experience within a law firm environment.