Accounts Receivable Coordinator

Job Description

Accounts Receivable Coordinator | Pinchin US

The Tone:
This is a hybrid Accounts Receivable Coordinator role at Pinchin, located in Berkley, MI. Pinchin is a multidisciplinary engineering and consulting firm with offices across North America, dedicated to making buildings and environments better. The firm provides expertise in environmental services, building science, occupational health and safety, and engineering. This role is critical for managing incoming payments, ensuring timely invoicing, and accurately applying receipts, directly supporting healthy cash flow and financial stability. Your work enables teams to continue delivering projects that improve buildings, environments, and communities, reflecting Pinchin’s commitment to purpose and better outcomes.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid Berkley, MI

• Team: Finance team, reporting to the Accounting Manager.
• Mission: Ensures healthy cash flow and financial stability by managing payments, invoicing, and client relationships to support meaningful project delivery.
• Tech Stack: Microsoft Office, AR management module

What You’ll Actually Do
• Monitor & Follow-up: Monitor client accounts for overdue payments and follow up on outstanding invoices, leveraging client portals to track payment statuses and ensure required documentation is maintained for timely collections.
• Process & Post: Process and accurately post all incoming payments to customer accounts, reconciling daily cash receipts against bank deposits to maintain financial accuracy.
• Resolve Discrepancies: Investigate and resolve discrepancies such as short payments, unapplied cash, or misallocations, communicating professionally with clients to address billing issues.
• Maintain Records: Keep clear, accurate records of all communication attempts within the AR management module and ensure compliance with internal controls, policies, and procedures.
• Collaborate & Support: Act as a liaison between project teams, finance, and other departments to resolve invoice issues, monitor aged accounts receivable, and investigate outstanding balances with Project Managers for collectability.

The Must-Haves
• Background: Entry-Level. High school diploma required; Bachelor’s degree in accounting, finance, or a related field preferred.
• Experience: 0-3 years of related experience, with a preference for collections experience.
• Skills: Proficiency with Microsoft Office, strong writing and documentation skills, ability to read technical specifications, drawings, and reports.
• Bonus: Valid driver’s license with access to a reliable vehicle and flexibility to work occasional overtime as business needs require.