Accounts Payable Specialist

Job Description

Accounts Payable Clerk | Robert Half

The Tone:
This is a full-time, hybrid role for a Robert Half client, requiring two days in the office in Novi, MI. The client company, supported by Robert Half, offers a supportive and collaborative accounting team culture with a commitment to employee development. This position is vital for ensuring all supplier transactions are processed accurately and on time across multiple locations, directly contributing to the client’s financial integrity and operational consistency.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid – Novi, MI
• Team: Collaborative accounting team
• Mission: Ensure all supplier invoices and payment transactions are accurate, timely, and consistent with accounting policies across various company locations.
• Tech Stack: Microsoft Office

What You’ll Actually Do
• Invoice Processing: Accurately process a high volume of supplier invoices in a timely manner, supporting the operational needs of multiple company locations.
• Supplier Records: Create and diligently maintain comprehensive supplier records, ensuring all information is accurate and documentation is complete in accordance with company policies.
• Transaction Matching: Systematically review requisitions, purchase orders, and receipts, performing three-way matching to identify and proactively resolve any discrepancies or exceptions.
• Discrepancy Resolution: Research and efficiently resolve complex invoice and payment discrepancies by effectively partnering with both external suppliers and various internal teams.
• Stakeholder Communication: Respond professionally and promptly to all internal and external inquiries regarding invoices, payment statuses, and detailed supplier information, ensuring clear and concise communication.

The Must-Haves
• Background: Possess foundational knowledge of accounts payable practices, general office procedures, and established accounting policies.
• Experience: Demonstrable proficiency with the Microsoft Office suite and a proven adaptability to quickly learn and utilize new systems and evolving technology. The role demands an ability to manage multiple competing priorities effectively within a busy, high-volume environment.
• Skills: Exhibit strong verbal and written communication skills to clearly explain information and answer complex stakeholder questions. This includes excellent organization, meticulous attention to detail, and consistent follow-through in all tasks. Additionally, a crucial skill set includes the ability to research discrepancies, solve practical problems, and identify opportunities for process improvements.