Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Smartbill Tech

The Tone:
This is a full-time, on-site role at Smartbill Tech, located in Miami, FL. Smartbill Tech acts as an accountable extension for corporate housing teams, streamlining their utility operations by managing the entire lifecycle from setup to teardowns. The Accounts Payable Specialist plays a critical role in ensuring precise and prompt utility bill payments, which directly helps clients reduce administrative burdens, eliminate late fees, and maintain focus on their core business. This position is essential for upholding the company’s commitment to efficiency and reliability for fast-growing property portfolios.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Miami, FL
• Mission: This person ensures accurate and timely utility bill payments, manages accounts payable records, and contributes to efficient financial operations for corporate housing clients.
• Tech Stack: accounting or ERP software, spreadsheets, digital documentation tools

What You’ll Actually Do
• Invoice Processing: Process vendor invoices accurately and monitor payment schedules to ensure all utility bills are paid on time and without errors, preventing late fees for clients.
• Financial Data Integrity: Verify detailed invoice information, match invoices to corresponding purchase orders, and ensure all financial data is accurately entered and managed.
• Account Reconciliation & Journaling: Prepare and post journal entries to the general ledger and diligently reconcile accounts payable records, maintaining financial accuracy.
• Discrepancy Resolution: Manage expense reports and actively resolve any billing discrepancies or issues directly with utility providers to ensure correct charges.
• Collaborative Operations & Improvement: Collaborate with internal teams to ensure proper coding and approval workflows, support month-end closing activities, and contribute to ongoing process improvements that enhance efficiency and accuracy in Accounts Payable operations.

The Must-Haves
• Background: Entry-Level. Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred. Requires strong Accounting and Finance knowledge, including familiarity with accounts payable processes and basic accounting principles.
• Experience: Relevant work experience in an accounts payable or similar role is highly valued. Experience managing expense reports, invoice processing, and vendor payment workflows.
• Skills: Proficiency with Journal Entries (Accounting), account reconciliations, and general ledger posting. Solid analytical skills to review billing data, identify discrepancies, and support data-driven decisions. Excellent attention to detail, organizational skills, and clear communication.
• Bonus: Comfort with accounting or ERP software, spreadsheets, and digital documentation tools. Ability to manage multiple deadlines and work collaboratively with internal teams and external vendors.