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Accounts Payable Specialist
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Job Description
Accounts Payable Specialist | Rentvine
The Tone:
This is a full-time role at Rentvine, located in Estero, FL, with part-time consideration for candidates completing their education. Rentvine is the fastest-growing property management software company, offering a powerful, cloud-based platform that helps property managers streamline operations and enhance tenant and owner experiences. This role is crucial for managing daily Accounts Payable operations, ensuring accurate and timely vendor payments, and maintaining precise financial records essential for reliable reporting.
The TL;DR
• Role: Full Time (with part-time consideration for students)
• Type: Full-time (M-F 9a-5p ET)
• Location: In-person, Estero, FL
• Mission: To ensure accurate and timely vendor payments, support financial reporting, and maintain clean and reliable accounting records.
• Tech Stack: NetSuite, Ramp
What You’ll Actually Do
• Accounts Payable Operations: Enter, review, and process vendor invoices and payments through Ramp, while maintaining accurate vendor master data and assisting with annual 1099 processing.
• Reconciliation & Categorization: Reconcile Accounts Payable aging, research discrepancies, and accurately categorize and sync corporate card charges and employee reimbursements from Ramp to NetSuite.
• Month-End Support: Assist with month-end close procedures related to Accounts Payable, including supporting prepaid expense tracking, fixed asset documentation, and preparing assigned reconciliations and supporting schedules.
• Controls & Documentation: Maintain organized documentation for all AP transactions and approvals, ensure strict adherence to internal controls and approval workflows, and support audit and tax-related requests as needed.
• Process Improvement: Identify and implement opportunities to improve existing AP workflows and documentation, refine procedures to enhance efficiency and scalability, and collaborate with other departments to resolve invoice or payment-related questions.
The Must-Haves
• Background: 2–4 years of experience in Accounts Payable or a related accounting role, ideally within a high-growth company environment.
• Experience: Practical experience working with NetSuite and using Ramp or a similar financial platform.
• Skills: Strong attention to detail, a commitment to accuracy, excellent organizational skills, effective communication, and the ability to manage recurring deadlines efficiently.
