Accounts Payable Intern – Accounts Payable

Job Description

Accounts Payable Intern | Waterpallets

The Tone:
This is an internship at Waterpallets, located in Katy, TX. The company is focused on maintaining robust financial processes and operational efficiency. This role is crucial for ensuring vendors are paid accurately and on time, maintaining compliance with accounting policies, and supporting the smooth operation of accounts payable within the organization.

The TL;DR
• Role: Internship
• Type: Full-time
• Location: In-person, Katy, TX
• Pay: $18 hourly
• Mission: Ensure vendors are paid accurately and on time while maintaining compliance with accounting policies and documentation standards.
• Tech Stack: Microsoft Excel

What You’ll Actually Do
• Invoice Management: Process vendor invoices accurately and promptly, reviewing them to verify proper approvals, accurate pricing, correct quantities, and necessary supporting documentation.
• Payment Preparation: Prepare various types of vendor payments, including ACH, checks, and wire transfers, ensuring vendors are paid accurately and on time while following policy compliance.
• Vendor Relations: Maintain and update vendor records with accurate information and payment terms, respond to invoice status and payment inquiries, and collect W-9s for new vendor setups.
• Financial Reconciliation: Reconcile vendor statements, resolve discrepancies, track down missing invoices, monitor aging reports for overdue or unresolved items, and identify duplicate charges or invoice errors.
• Accounting Support: Assist with month-end reconciliations and closing activities, including GL coding to correct accounts or cost centers, and maintain organized electronic and physical financial documentation.

The Must-Haves
• Background: Current enrollment or a Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience: No specific prior experience is required for this entry-level internship.
• Skills: Reliable transportation for on-site work; strong attention to detail and organizational skills; clear communication skills.
• Bonus: Proficiency in Microsoft Excel; openness to learning new information every day.