Accounts Payable Associate

Job Description

Accounts Payable Associate | Independence Realty Trust Inc.

The Tone:
This is a full-time, hybrid role at Independence Realty Trust Inc., located in Philadelphia, PA. Independence Realty Trust Inc. operates in the real estate industry, focusing on apartment communities. This position is vital for assisting the daily operations of the Accounting department, ensuring smooth workflows, accurate processing of accounts payable transactions, diligent account reconciliation, and effective database maintenance.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid Philadelphia, PA

• Team: Accounting team
• Mission: This individual will ensure timely and accurate processing of accounts payable transactions and maintain financial data integrity to support daily department operations.
• Tech Stack: Epicor, Entrata (or similar AP/ERP system), Excel (pivot table, Xlookup)

What You’ll Actually Do
• Payment Operations: Prepare the weekly check run, including selecting and paying invoices by payment category, processing special handling checks (like overnight or in-office requests), and reconciling totals against bank confirmations while resolving any payment exceptions.
• Invoice Management: Manage the central AP Inbox by forwarding invoices for processing, responding promptly to vendor inquiries, handling property-specific requests, and uploading urgent invoices as needed, alongside monitoring and processing daily rejected invoices based on reviewer notes.
• Vendor Systems Support: Initiate and manage vendor onboarding processes within the IRT Vendor Portal, assisting users with invoice uploads and collaborating with IT to quickly resolve any portal-related matters that arise.
• System Monitoring: Oversee the Accounts Payable queue in Epicor, which is the ERP system utilized by the IRT Renovation team, to correct invoice issues, ensure data accuracy, and assist the supply chain team with AP-related system inquiries.
• Compliance & Projects: Reconcile vendor statements and work collaboratively with Property Managers and Vendors to resolve discrepancies, additionally leading AP project implementations from planning to execution and ensuring adherence to all accounting policies and internal controls.

The Must-Haves
• Background: Entry-level professional with a foundation in accounting and accounts payable processes.
• Experience: 1-3 years of dedicated Accounts Payable experience.
• Skills: Strong analytical and problem-solving abilities, professional communication for internal and vendor inquiries, proficiency in maintaining accuracy while prioritizing tasks, and working knowledge of basic Excel functions (pivot table, Xlookup).
• Bonus: Experience in the property management or multifamily real estate industry, and familiarity with Entrata or similar AP/ERP systems.