Accounts Payable and Travel Analyst 1

Job Description

Analyst 1: Accounts Payable and Travel | Pima Community College

The Tone:
This is a full-time role at Pima Community College, located in Tucson, AZ. Pima Community College welcomes and celebrates diverse experiences within its campus community. This position is crucial for providing analytical oversight, auditing, and systems support for the college’s disbursement functions. The role ensures all vendor payments and employee travel reimbursements comply with college policies, state regulations, and tax guidelines, actively working to prevent audit exceptions.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Tucson, AZ
• Mission: Ensures vendor payments, employee travel reimbursements, and grant-funded transactions comply with college policies, state regulations, and tax guidelines to prevent audit exceptions.
• Tech Stack: Concur

What You’ll Actually Do
• Invoice Processing: Processes vendor invoices, check requests, and contract payments, utilizing three-way matching with purchase orders and receiving reports for accuracy.
• Compliance Auditing: Conducts analytical compliance audits on all travel requests, employee expense reports, and travel card transactions to identify errors, enforce policy adherence, and maintain audit readiness.
• System Administration & Training: Troubleshoots user system errors within automated expense software (e.g., Concur), assists with software configuration updates, and provides training to college faculty and staff on system usage.
• Financial Reconciliation: Performs monthly reconciliations for Accounts Payable aging reports, outstanding travel advances, and various general ledger accounts to ensure financial accuracy.
• Regulatory Adherence & Reporting: Monitors state prompt-payment requirements to prevent interest charges, assists with year-end audit sampling, and supports annual 1099/1042 reporting processes.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, or a closely related field of study, or an equivalent combination of certification, education, and experience sufficient to successfully perform the essential duties of the job.
• Experience: Up to one year of related experience in accounting or finance.
• Skills: Applies knowledge of regulatory compliance principles and practices; demonstrates knowledge of business management and fiscal practices; possesses skill in analyzing data and drawing conclusions; utilizes strong problem-solving skills; exhibits skill in effective written and oral communication and data entry.
• Bonus: One to three years of related experience in accounting or finance.