Accounts Payable Administrator

Job Description

Accounts Payable Administrator | Guidewire Software

The Tone
This is a full-time role at Guidewire Software, located remotely in the United States. Guidewire is a leading provider of a platform that P&C insurers rely on to engage, innovate, and grow efficiently, integrating digital, core, analytics, and AI as a cloud service. This role is crucial for supporting the day-to-day operations of the Accounts Payable function across the AMER region, ensuring efficient financial processes, accurate expense management, and compliant vendor and credit card administration within a multinational environment.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Remote, United States
• Pay: $46000–$98000 yearly
• Mission: This role supports the day-to-day operations of the Accounts Payable function, ensuring accurate expense report processing, vendor management, and corporate credit card administration.
• Tech Stack: Oracle Fusion, Concur, Coupa, ZIP, Salesforce/FinancialForce, Microsoft Office Suite (Advanced Excel), Google Workspace

What You’ll Actually Do
• Audit & Support: Audit employee expense reports for policy compliance, accuracy, and required documentation, while serving as the primary point of contact for all travel and expense, vendor onboarding, and corporate credit card inquiries.
• Program Management: Oversee the global corporate credit card program, handling activations, deactivations, replacements, credit limit adjustments, account maintenance, statement retrieval, and employee support.
• Vendor Management: Administer the full vendor onboarding process, including maintaining accurate vendor master records, validating banking information, creating payment templates in the corporate banking portal, and conducting periodic vendor deactivations.
• Operational Support: Support daily AP operations by managing the shared inbox, tracking employee repayments, assisting with month-end close activities such as journal entries and reconciliations, and identifying process improvement opportunities.
• Compliance & Documentation: Ensure accurate record-keeping and compliance with company policies and SOX requirements, including developing, maintaining, and updating standard operating procedures (SOPs) and process documentation.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, or equivalent experience.
• Experience: 4+ years of Accounts Payable or accounting experience, preferably in a global, SOX controlled environment, with experience in expense auditing, vendor onboarding, and corporate credit card administration.
• Skills: Strong understanding of vendor banking requirements, payment setup, and banking validation across multiple countries; advanced Excel skills including PivotTables, XLOOKUP/VLOOKUP, reconciliations, and reporting; strong analytical, organizational, problem-solving, and customer service skills; exceptional attention to detail.
• Bonus: Experience with Oracle Fusion, Concur, Coupa, or similar ERP and expense management systems.