Accounting Reconciler – Fuel Accounting

Job Description

Accounting Reconciler | Wawa, Inc.

The Tone:
This is a full-time role at Wawa, Inc. Wawa is a 21,449-person organization that operates a large chain of convenience stores and fuel stations, building daily experiences for millions of customers. As an Associate-owned company, Wawa fosters a caring team environment where individuals can thrive and grow their careers. This role is crucial for ensuring the financial accuracy and integrity of fuel-related transactions, directly impacting the company’s financial health and operational efficiency by meticulously reconciling accounts and supporting store operations.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person

• Team: Part of a Fuel Accounting team, reporting to Fuel Accounting Management.
• Mission: Ensuring accurate reconciliation of fuel transactions, inventory, and sales to support financial integrity and operational efficiency within the fuel operations.
• Tech Stack: FuelSmart, FuelQuest, BAS, OPIS Daily Market Reports, SolArc, SAP, Microsoft Office Suite.

What You’ll Actually Do
• Fuel Bill Reconciliation: Reconcile fuel bills of lading to supplier and carrier invoices, ensuring that all fuel supplier payments are taken strictly based upon established terms and conditions to prevent over-payments or discrepancies.
• Variance Analysis & Reporting: Analyze all unreconciled invoices on a weekly basis, categorized by supplier and carrier, to promptly identify items requiring immediate corrective action, and provide management with a detailed description on the status of all unreconciled invoices.
• Fuel Transaction Auditing: Audit and adjust weekly store fuel purchases utilizing the FuelSmart accounting system, meticulously tracing all information to supporting documentation to ensure proper fuel costs, taxes, and freight charges are applied.
• Cost Verification & Resolution: Research and analyze complex fuel costing issues, communicating effectively with internal fuel departments and external fuel suppliers and carriers to verify correct fuel costing through the combined components of contracts, spot deals, rack deals, bulk fuel costs, differentials, and carrier rates.
• Vendor Account Management: Clear vendor accounts in SAP by accurately matching vendor sweep payments with the liability created from the FuelSmart interface, verifying payments made by Treasury, matching the cleared invoice report in SAP, and notifying carriers of invoices being paid.

The Must-Haves
• Background: Bachelor’s Degree in Accounting or Business is preferred, or equivalent relevant work experience.
• Experience: 1-2 years of experience in Accounts Payable (A/P), Accounts Receivable (A/R), or an applicable bookkeeping position.
• Skills: Strong PC proficiency, including the Microsoft Office Suite; effective communication skills for frequent interaction with store operations personnel and external vendors; strong attention to detail and organizational abilities; and the capacity to work independently with weekly deadlines.
• Bonus: Prior work experience in a retail organization is preferred.