Accounting Associate – Construction Accounting

Job Description

Accounting Associate | Robert Half

The Tone:
This is a full-time role at Robert Half, located in Irwindale, CA. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies, offering various placement solutions across multiple professional domains. This Accounting Associate role is crucial for ensuring accurate financial operations, specifically managing accounts payable and receivable, job cost accounting, and supporting financial reporting, contributing directly to the financial integrity and efficiency of their client’s operations in the construction industry.

The TL;DR
• Role: Full Time
• Location: In-person, Irwindale, CA
• Mission: This role ensures precise financial operations by managing accounts payable and receivable, job cost accounting, and supporting financial reporting within a construction industry context.
• Tech Stack: Vista, SharePoint, Microsoft Excel (including formulas, pivot tables, and VLOOKUP)

What You’ll Actually Do
• Vendor Payment Processing: Efficiently process a high volume of vendor invoices, ensuring timely payments for subcontractors, material suppliers, and equipment rentals.
• Cost Allocation & Coding: Accurately code all project-related costs to specific projects and their respective cost categories to support job cost accounting.
• Compliance & Vendor Management: Ensure ongoing subcontractor compliance by maintaining thorough vendor documentation, including accurate W9 forms, and handling related inquiries.
• Accounts Receivable Management: Apply incoming cash receipts, meticulously reconcile accounts receivable with the general ledger, and provide regular updates to weekly financial dashboards for insights.
• Financial Reporting Support: Prepare detailed accounts payable and accounts receivable reports for management review, reconcile AP and AR subledgers with the general ledger, and actively assist with month-end and year-end close processes for multiple entities, including the preparation and filing of 1099 forms.

The Must-Haves
• Background: An Associate or Bachelor’s degree in accounting or finance is required. This role demands strong foundational knowledge in core accounting principles, with a specific emphasis on accounts payable and receivable functions within the construction industry.
• Experience: Candidates must possess a minimum of 3-5 years of direct experience handling accounts payable and receivable responsibilities, specifically gained within the construction industry environment, demonstrating familiarity with its unique financial nuances.
• Skills: Demonstrated proficiency in Microsoft Excel is essential, including advanced capabilities with formulas, pivot tables, and VLOOKUP functions. A solid understanding of construction accounting practices, such as retainage, lien waivers, and progress billings, is also critical. The role requires strong attention to detail and the ability to maintain accuracy when processing high volumes of transactions, along with excellent analytical and organizational skills. Effective problem-solving abilities and a proactive approach to tasks are necessary, complemented by strong written and verbal communication skills for collaborating with both internal teams and external stakeholders.