Accounting Associate

Job Description

Accounting Associate | WiQo® US, Inc.

The Tone:
This is a full-time role at WiQo® US, Inc., a company that proudly represents PRX by WiQo®, a distinguished global professional skincare brand. Rooted in Italian innovation and trusted in over 80 countries, the company leverages decades of scientific expertise to develop modern, non-invasive formulations that enhance skin quality without aggressive procedures. WiQo US focuses on science-backed innovation, rigorous clinical education, and cultivating strong partnerships with aesthetic providers. The Accounting Associate is a crucial part of the Finance & Accounting team, directly supporting the company’s mission by ensuring precise and timely financial operations, which empowers professionals to deliver confident, high-quality patient experiences. This role contributes to the overall financial integrity and operational efficiency of the organization.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Lexington, MA

• Team: Reports to the Senior Accountant within the Finance & Accounting team.
• Mission: To ensure the accuracy and timely completion of daily financial operations, supporting the overall health of the company’s financial records.
• Tech Stack: Shopify, ERP system, RAMP, QuickBooks, Microsoft Excel, Microsoft Office applications

What You’ll Actually Do
• Accounts Receivable & Collections: Process and reconcile customer payments accurately within Shopify and the primary ERP system. You will generate and distribute AR aging reports regularly, and actively follow up on outstanding balances to support timely collections and maintain healthy cash flow.
• Banking & Credit Card Management: Record all daily banking transactions accurately and on schedule. This includes performing regular reconciliations of operating accounts and systematically reconciling corporate credit card statements each month, verifying receipts and supporting documentation.
• Sales Commission Reporting: Take responsibility for calculating sales commissions precisely based on established schedules, working under the guidance of the Senior Accountant. You will prepare and distribute comprehensive monthly and quarterly commission reports prior to payroll processing.
• Expense Administration: Oversee employee expense submissions, reviewing them meticulously for policy compliance and proper documentation. This involves reconciling and syncing RAMP transactions to the ERP system and serving as the first point of contact for employee expense-related questions.
• General Accounting & Month-End Support: Prepare and post assigned journal entries as a key part of the monthly close process. You will compile actuals versus Latest Estimate and Budget data to support essential monthly reporting, maintain organized records, and prepare supporting schedules for all assigned accounting areas.
• Financial System Maintenance & Ad Hoc Support: Ensure the chart of accounts coding accuracy is maintained within the ERP system. You will also prepare ad hoc data pulls and reports as directed by the Senior Accountant, and be ready to support additional Finance team needs as priorities shift.

The Must-Haves
• Background: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, or equivalent experience.
• Experience: 1–3 years of accounting or bookkeeping experience, demonstrating strong attention to detail and organizational skills.
• Skills: Proficient in Microsoft Excel and Office applications, with the ability to manage multiple tasks and meet deadlines consistently, and communicate clearly and professionally.
• Bonus: Experience with Shopify, QuickBooks, or similar ERP systems; familiarity with RAMP or other expense management platforms; basic understanding of US GAAP accounting principles.