Accounting Associate

Job Description

Accounting Associate | VetJobs

The Tone:
This is a full-time Accounting Associate role at VetJobs, operating remotely across the United States. This position is central to supporting the company’s essential accounting operations. The role ensures the precise administration of accounts payable and contractor payable functions, contributing to accurate financial recordkeeping, timely transaction processing, and overall compliance.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Remote, United States
• Pay: $50000–$67000 yearly
• Team: Reports to Payroll Administrator & Manager of Accounting
• Mission: Ensure accurate financial recordkeeping, timely processing of transactions, and compliance for company accounting operations, specifically accounts payable and contractor payables.
• Tech Stack: Microsoft Office, Microsoft Excel, NetSuite, QGenda

What You’ll Actually Do
• Accounts Payable Management: Perform daily accounts payable transactions, including receiving, analyzing, and obtaining approvals for bills, to ensure accurate and timely payment processing.
• Vendor Relationship Management: Establish and maintain relationships with new and existing vendors, researching and resolving invoice and vendor issues promptly and efficiently.
• Contractor Payment Processing: Record, verify, enter, and maintain assigned contractor banking records, initiating direct deposits and managing adjustments for contractor accounts.
• Financial Record Keeping & Compliance: Maintain organized records of invoices, payments, and supporting documentation, ensuring compliance with internal controls, company policies, and applicable financial and 1099 tax regulations.
• Inquiry Resolution: Respond promptly to internal, external, and contractor inquiries and corrections regarding payments, communicating significant issues to the Payroll Administrator.

The Must-Haves
• Background: Entry-Level. High School Graduate with core domain knowledge in accounting operations, particularly accounts payable and contractor payment functions.
• Experience: One year of professional experience supporting accounting or finance operations.
• Skills: High level of attention to detail and accuracy; strong organizational and time-management skills with the ability to manage multiple priorities; excellent written and verbal communication skills; ability to work independently while maintaining accountability for assigned responsibilities.
• Bonus: An AA degree in Accounting, Business Administration, or a related field; two years of experience in payroll (PR) and accounts payable (AP); proficiency with accounting software and NetSuite software; military experience.