Accounting Assistant – Construction Accounting

Job Description

Accounting Assistant | RemX | The Workforce Experts

The Tone:
This is a full-time, on-site role at a growing construction company, located in Old Bridge, NJ. The company is actively seeking an Accounting Assistant to bolster its project billing and overall accounting operations. This position is crucial for supporting Project Managers and ensuring smooth financial processes, making it ideal for someone eager to contribute directly to project success. The role offers flexible work hours.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Old Bridge, NJ

• Team: Collaborates with Project Managers
• Mission: Support project billing and accounting operations to ensure accurate financial records.
• Tech Stack: QuickBooks

What You’ll Actually Do
• Process Billing: Accurately process AIA billing documents and generate customer invoices to ensure timely payment for project work.
• Maintain Records: Enter journal entries and diligently maintain accurate, up-to-date accounting records for all financial transactions.
• Manage Receivables: Support accounts receivable functions, including collections activities and detailed tracking of incoming payments.
• Assist Closings: Assist with periodic account reconciliations and contribute to the successful completion of month-end close procedures.
• Support Projects: Collaborate closely with Project Managers on billing inquiries, monitoring job costs, and organizing critical project documentation.

The Must-Haves
• Background: Entry-Level. Candidates should possess foundational knowledge of journal entries, accounts receivable processes, and account reconciliations within an accounting context.
• Experience: No specific years of experience are strictly required for this position.
• Skills: Proficiency in AIA billing procedures, accurate journal entry input, effective collections strategies, precise account reconciliation, and meticulous record maintenance for contracts and change orders.
• Bonus: Prior experience working with QuickBooks, familiarity with construction invoicing practices, and direct involvement with AIA billing processes are strongly preferred.