Institutional Support Intern

Job Description

About Crystal Springs Uplands School

Located in the San Francisco Bay Area, Crystal Springs Uplands School is a 6-12 co-educational, independent day school located on two distinct campuses in Hillsborough and Belmont, CA with 125 employees. The school emphasizes a deeply connected culture and community that celebrates scholarship, strives for balance, and fosters inclusion.

Mission Statement

Through transformative teaching and meaningful connections, we empower kind, curious learners to thrive together.

Core Values

• We Celebrate Scholarship – The foundation of Crystal is academic excellence.
• We Seek Growth Challenges – Our culture says try it.
• We Foster Kindness & Inclusion – Crystal is a caring and diverse community.
• We Strive for Balance – A holistic approach to well-being is integral to our mission.
• We Engage with Enthusiasm – With unbounded spirit, we give our best effort every day and pay it forward to our community.
• We Lead with Humility – Being grateful and open-minded, we pursue lifelong learning.

Job Summary

Crystal Springs Uplands School seeks a seasonal, part-time, non-exempt (0.5 FTE, 10-month) Institutional Support Intern to join our team. Reporting directly to the Chief of Staff, this role offers a unique opportunity to gain valuable experience supporting the Senior Leadership Team (SLT) and contributing to key institutional initiatives across various departments and divisions.

Key Job Competencies

• Project Coordination: Ability to execute projects to achieve goal attainment by prioritizing activities, assigning responsibilities in accordance with capabilities, monitoring progress, and evaluating impact.
• Quality Results: Ensures high quality results on projects/tasks, meets deadlines, and attends to details. Takes responsibility for the quality of work and achieves results with little oversight.
• Communication: Exceptional ability to articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills, as well as deep listening skills to gain understanding.
• Relationship Management: Positively collaborates and builds/maintains authentic and trusting relationships. Demonstrates high levels of discretion and confidentiality.
• Personal Growth: Demonstrates commitment and curiosity to ongoing learning and development.
• Collaboration: The interpersonal and intrapersonal qualities one will leverage to collectively solve a problem or make progress toward a common goal. The ability to work with others to complete a project or task or develop ideas or processes.

Essential Functions

• Exhibit a passion for Crystal, history and archives or a passion for video development and marketing
• Incorporate problem solving techniques with strong communication and relationship building skills
• Working with video, design and google software
• Work collaboratively with colleagues to develop innovative and meaningful solutions
• Integrate technology in effective ways that enhance the process and delivers efficiencies
• Provide comprehensive administrative support to the Chief of Staff and the Senior Leadership Team, including scheduling, correspondence, and document preparation.
• Assist with the coordination and execution of institutional events and programs, from initial planning stages through successful completion. This may include logistics, vendor communication, and on-site support.
• Support experiential education initiatives, contributing to the development and implementation of impactful learning opportunities.
• Collaborate with various departments and divisions to gather information, coordinate projects, and ensure seamless communication for cross-functional initiatives.
• Contribute to special projects as assigned by the Chief of Staff or SLT, which may involve research, data compilation, and presentation development.
• Actively participate in team meetings and contribute to a positive and productive work environment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel Required

Light travel between the Middle School and Upper School campuses

Required Education And Experience

• High School degree
• Operational knowledge of Google applications and Gmail
• Operational knowledge of MS Word, Excel, and PowerPoint
• Good communication skills verbally and written
• Demonstrated organizational skills
• Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
• Proactive, adaptable, and a quick learner with a strong work ethic.
• Demonstrated ability to work effectively as part of a team and collaborate with diverse stakeholders.
• A genuine interest in supporting institutional initiatives and contributing to the success of the organization.

Preferred Education And Experience

• Enrolled in college or a college degree
• Previous Crystal alumni – familiarity of Crystal’s community and culture

Physical demands and work environment

• Load and unload materials
• Lift, carry and hold up to 10 lbs
• Bend and twist at waist, stoop, crouch, squat
• Crouch, kneel, and work with knees bent
• Stretch and lift above the head
• Stand for up to 2 hours