Accounts Receivable Specialist

Job Description

Accounts Receivable Associate | Greco and Sons, Inc.

The Tone:
This is a support function within the overall finance department at Greco and Sons, Inc. Greco and Sons, Inc. relies on its finance department for robust financial management, and this role directly contributes to that strength by managing critical accounts receivable processes. This position is essential for maintaining accurate financial records, ensuring timely processing of customer payments, and supporting the overall efficiency of the finance team. The Accounts Receivable Associate plays a key part in the financial health of the company by safeguarding cash flow and ensuring proper account reconciliation, which supports effective business operations.

The TL;DR
• Role: Early Career
• Mission: To ensure accurate and timely processing of customer invoices and payments, maintaining robust financial records.
• Tech Stack: Word, Excel

What You’ll Actually Do
• Invoice Processing and Management: Oversee the entire lifecycle of customer invoices, which includes receiving, accurately reconciling, and processing all incoming invoices into the company’s financial system. This also involves the systematic scanning and filing of all customer invoices for complete record-keeping and easy retrieval.
• Discrepancy Resolution: Take proactive steps to correct and resolve any invoice discrepancies or issues that arise. This critical function includes diligently reconciling instances of short payments and skipped invoices to ensure the integrity and accuracy of customer accounts.
• Payment Application: Precisely apply all incoming cash and check payments to the corresponding customer accounts, ensuring that financial records reflect current payment statuses accurately and promptly.
• Customer Statement Generation: Prepare and distribute essential Accounts Receivable statements to customers. This involves printing and emailing statements as required, facilitating clear communication regarding outstanding balances.
• Financial Reporting Support: Assist in the preparation of various Accounts Receivable reports. These reports are generated on a monthly basis, as needed (ad hoc), and for other specified intervals, providing crucial insights into the company’s financial standing.

The Must-Haves
• Background: This is an Entry-Level position, ideal for individuals looking to start a career within finance or accounting, focusing on core Accounts Receivable functions.
• Experience: No prior professional experience is required, making this an excellent opportunity for a new professional to begin their career journey in accounting and finance.
• Skills: Demonstrated proficiency in computer skills, with a particular emphasis on Microsoft Word and Excel; strong verbal and written communication skills; the ability to read, write, and speak English fluently; and a strong analytical capability to interpret data and formulate logical conclusions and recommendations.
• Bonus: A Bachelor’s or Associate’s Degree in Finance or Accounting is preferred for this role.