Staff Accountant

Job Description

Staff Accountant | M3 USA

The Tone:
This is an early career opportunity at M3 USA, a global leader in providing technological and research solutions to the healthcare industry. M3 operates across the US, Asia, and Europe, serving over 5.8 million physician members. This role is essential for maintaining accurate financial records, supporting the month-end close, and ensuring the smooth operation of accounting processes across various business units, contributing directly to the company’s financial health and continued growth.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person Fort Washington, PA
• Mission: This person supports financial operations by managing journal entries, reconciliations, and intercompany transactions for multiple business units, ensuring accurate financial reporting.
• Tech Stack: Excel (pivot tables, XLOOKUP), NetSuite (preferred), AI/automation tools (willingness to learn)

What You’ll Actually Do
• Financial Record Management: Prepare and post monthly journal entries for a diverse range of accounts, including leases, fixed assets, goodwill, tax, audit, legal, and other third-party administrator costs.
• Cost Allocation: Prepare and analyze monthly cost allocations for shared services like professional services, rent, utilities, software subscriptions, and shared personnel costs across various business units.
• Account Reconciliation: Reconcile complex balance sheet accounts for assigned business units, specifically intercompany receivables and loans, fixed assets, lease liability, and investments in subsidiaries; research and resolve all reconciling items within the close period.
• Accounts Receivable Operations: Apply customer payments daily, maintain current receivables records for assigned business units, prepare and distribute monthly intercompany invoices for shared system costs and payroll allocations, and distribute customer invoices several times per week.
• Reporting & Close Support: Support the month-end close process by completing assigned reconciliations and journal entries within established deadlines; invoice clients monthly for billable recruiter travel, reconcile related receipts and expenses, and prepare ad-hoc reports and analyses as requested.

The Must-Haves
• Background: A Bachelor’s Degree in Accounting is required; this is an early career role for professionals with 1-3 years of related accounting experience.
• Experience: Demonstrated experience with balance sheet reconciliations, including the ability to research and resolve complex reconciling items; solid understanding of journal entry preparation, accruals, and comprehensive month-end close procedures; familiarity with intercompany transactions, cost allocations, and accounts receivable processes.
• Skills: Proficiency in Excel, including advanced functions like pivot tables and XLOOKUP, with the ability to work efficiently with large data sets; strong attention to detail and a commitment to producing complete, well-documented workpapers; proven ability to manage multiple recurring deadlines across assigned business units without sacrificing accuracy; working knowledge of IFRS accounting standards and their application to financial reporting, including recognition, measurement, and disclosure requirements.
• Bonus: Experience with NetSuite or a similar Enterprise Resource Planning (ERP) system is preferred; willingness to learn and apply AI or automation tools to improve efficiency in recurring accounting workflows.