Accounting / Comptroller Assistant

Job Description

Assistant Bookkeeper | Marran

The Tone:
This is a hands-on office position at Marran, located in Holtsville, NY. Marran is a fuel delivery and service company that relies on efficient and accurate administrative and accounting support. This role is crucial for maintaining precise financial records, supporting the Comptroller with daily tasks, and ensuring the smooth operation of billing, payment processing, and inventory management.

The TL;DR
• Role: Early Career
• Type: Part-time with seasonal variation
• Location: In-person Holtsville, NY

• Team: Reports directly to the Comptroller.
• Mission: To maintain accurate financial and inventory records while providing essential administrative support to the accounting department.
• Tech Stack: Microsoft Excel, proprietary accounting and fuel-delivery software.

What You’ll Actually Do
• Payment Processing: Accurately post customer payments and update accounts receivable records.
• Transaction Entry: Input oil deliveries, parts, and inventory costs into the system, reviewing related cost sheets.
• Billing Support: Assist with generating and processing various customer billing, including renewals and recurring services like alarm billing.
• Document Management: Create, print, organize, and mail service/delivery tickets, customer documents, and statements.
• Financial Review: Run reports to identify outstanding balances and prepare necessary delivery and billing paperwork.

The Must-Haves
• Background: Entry-Level. Demonstrated comfort working with numbers and financial information.
• Experience: No specific prior experience required; however, prior bookkeeping, accounts receivable, or general office experience is a plus.
• Skills: Strong keyboard and data-entry proficiency, excellent numerical ability and attention to detail, general computer literacy, strong organizational skills, and consistent reliability.
• Bonus: Basic Microsoft Excel experience.