Capital Asset Accountant

Job Description

Capital Asset Accountant | North Carolina State University

The Tone:
This is a full-time role at North Carolina State University, located in Raleigh, NC, with potential for hybrid remote work. The Finance Division provides leadership and fiscal stewardship, managing public resources with high ethical standards. This role within the University Controller’s Office is responsible for ensuring accurate physical tracking, financial recording, and regulatory compliance for university-owned capital assets throughout their lifecycle, contributing to the university’s fiscal accountability and responsible management of its $2.0 billion net position.

The TL;DR
• Role: Full Time
• Type: 12 Month Recurring
• Location: Hybrid Raleigh, NC
• Pay: $63,000–$66,000 yearly
• Team: Reports to the Capital Asset Accounting (CA) Manager
• Mission: Ensure accurate physical tracking, financial recording, and regulatory compliance for university-owned capital assets throughout their lifecycle.
• Tech Stack: PeopleSoft Financials, Asset Management modules, Microsoft Excel

What You’ll Actually Do
• Capital Asset Recording & Inventory Control: Identify, tag, and evaluate newly acquired, transferred, or donated equipment to capture physical attributes for entry into the financial system, monitor timely tagging, and oversee the annual physical equipment inventory process including discrepancy resolution.
• Financial Analysis, Journal Entries & Reconciliation: Analyze general ledger transactions, purchase orders, invoices, and journals to evaluate capitalization criteria, prepare general ledger journal entries to reclassify or adjust financial data, and reconcile State Surplus sales reports with the Asset Management System.
• Compliance, Reporting & Audit Support: Examine general ledger transactions to prevent and correct misclassifications for accurate financial reporting, compile statistical data for audit requests and analysis, monitor internal controls, and assist in preparing year-end accrual schedules and financial statements.
• Campus Support, Training & Customer Service: Serve as the primary point of contact for Campus Asset Coordinators, guiding standard processes for asset acquisition and disposal, conduct training on asset management policies, and provide remedial support for departments struggling with inventory management.

The Must-Haves
• Background: Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience from appropriately accredited institutions.
• Experience: Familiarity with capital asset management and capitalization standards, particularly in a governmental or higher education environment, serving as an operational asset management specialist.
• Skills: Analytical and problem-solving skills, ability to apply accounting principles and regulatory requirements to evaluate and classify capital asset acquisitions, and demonstrated ability to exercise independent judgment. A valid NC Driver’s License is required.
• Bonus: Experience using PeopleSoft Financials and Asset Management modules, along with working knowledge of Generally Accepted Accounting Principles (GAAP).