Expense Management Accounting Coordinator

Job Description

Expense Management Accounting Coordinator | Aires

The Tone:
This is an early career accounting opportunity at Aires, located in Hybrid Pittsburgh, PA. Aires provides best-in-class relocation management services, recognized as an industry leader in delivering high-quality global mobility solutions to corporations for over 40 years. This role is crucial for managing the transferee mobility expense reimbursement process, ensuring accuracy and timely payments, and supporting a high-growth environment.

The TL;DR
• Role: Early Career
• Location: Hybrid Pittsburgh, PA
• Mission: To manage the transferee mobility expense reimbursement process, ensuring accurate auditing, timely processing, and proper tracking of transferee expenses.
• Tech Stack: Accounting tools, proprietary software, MS Office products

What You’ll Actually Do
• Auditing Expense Reports: Audits transferee expense reimbursements against client policies, validating documentation, amounts, and ensuring submissions are within established parameters.
• Processing Reimbursements: Processes expense reimbursements using accounting tools, ensuring transferees receive timely reimbursement in alignment with established KPIs.
• Managing Expense Tracking & Payments: Manages expense tracking entry, processes non-Aires services, handles tax payment processing, and facilitates recurring payments to transferees.
• Stakeholder Communication: Communicates with internal stakeholders to confirm client policies and exceptions, address discrepancies, and resolve reimbursement issues.
• Performing Data Audits: Performs comprehensive quarterly and annual data audits to validate correct reporting and coding of processed expenses.

The Must-Haves
• Background: Entry-Level. High School Diploma/GED required; an Associate Degree in Accounting, Business, or a related field is preferred.
• Experience: 1 year of experience in an accounting-related position or internship(s). Experience with accounting software processes is preferred.
• Skills: Excellent customer service and administrative abilities, computer literacy with MS Office products, ability to quickly grasp proprietary software, demonstrated capability to manage multiple competing tasks, and ability to follow policies and procedures.
• Bonus: A can-do attitude, genuine desire to help others, a team-oriented mindset with a strong sense of care and urgency, and a desire to embrace core values.