Accounts Payable Representative II

Job Description

Accounts Payable Representative II | NSF

The Tone:
This is a full-time role at NSF, a science and innovation organization with over 80 years of legacy, dedicated to improving human and planet health. NSF provides science-driven, independent testing, inspection, certification, and advisory services, and develops standards for the food, water, and life sciences industries worldwide. This Accounts Payable Representative II role is not merely transactional; it’s an opportunity to operate as a trusted, high-impact contributor within a fast-moving and operationally complex environment. The position is critical for maintaining financial accuracy, contributing to process improvements, and empowering careful, rational decision-making that advances NSF’s public health and safety mission.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Not specified in listing

• Team: Financial Operations team, responsible for safeguarding NSF’s assets and providing accurate, useful financial information.
• Mission: To own the end-to-end processing of invoices, critically review documentation, and resolve discrepancies to ensure financial accuracy and support operational complexity.
• Tech Stack: ERP systems, Microsoft Excel (advanced proficiency), Oracle Financials (preferred), Concur (preferred).

What You’ll Actually Do
• Invoice Ownership: Own the end-to-end processing of invoices, critically reviewing supporting documentation to identify discrepancies and independently drive issue resolution, ensuring accuracy and timeliness in a high-volume environment.
• Expense Validation: Review and validate employee and contractor expense reports, ensuring strict adherence to company policies, providing clear guidance, and challenging where appropriate.
• Stakeholder Partnership: Act as a trusted partner to internal stakeholders and external vendors, resolving inquiries, driving accountability, and maintaining vendor master data with a focus on integrity and compliance.
• Month-End & Controls: Execute accurate and efficient data entry within ERP systems, maintain strong internal controls, and support month-end close processes, including accruals and reconciliation activities.
• Operational Improvement: Identify inefficiencies, recommend process enhancements, and contribute to continuous improvement initiatives while managing competing priorities effectively to meet deadlines.

The Must-Haves
• Background: High School Diploma or GED required, with a Bachelor’s degree preferred; 2+ years of Accounts Payable or relevant accounting experience in a fast-paced, high-volume environment is essential.
• Experience: Demonstrated ability to operate effectively in rapidly changing and complex settings, showing a high level of ownership, accountability, and attention to detail. This includes proven ability to prioritize, multi-task, and meet deadlines without sacrificing quality.
• Skills: Strong critical thinking and problem-solving skills to navigate ambiguity, excellent communication skills for professional engagement across all organizational levels, and advanced proficiency in Microsoft Excel for data analysis and reconciliation.
• Bonus: A Bachelor’s degree in Accounting, Finance, or a related field; experience with Oracle Financials or comparable ERP systems; experience with Concur or other expense management platforms; or exposure to process improvement initiatives or automation efforts.