Accounts Payable Specialist

Job Description

Accounts Payable Specialist | UVA Health

The Tone:
This is a full-time role at UVA Health, predominantly remote with on-site presence as operational needs dictate in Virginia, United States. UVA Health is a world-class academic medical center and health system dedicated to transforming health and inspiring hope for all Virginians and beyond. As an Accounts Payable Specialist, your work ensures accurate and timely financial operations, directly supporting exceptional patient care by making sure essential products, equipment, medications, and services remain available to clinical teams across the health system.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid Virginia, United States
• Pay: $43680–$73466 hourly
• Team: Hardworking, growing, and mission-focused team
• Mission: Ensure suppliers are paid accurately and on time to prevent disruptions that could affect clinical operations and the availability of essential resources.
• Tech Stack: Microsoft Excel, Microsoft Office applications, Microsoft Teams, ERP systems (SAP, Oracle, PeopleSoft, Workday, or similar), automated invoice processing systems, electronic payment solutions

What You’ll Actually Do
• Invoice Processing: Process high volumes of supplier invoices for medical supplies, pharmaceuticals, equipment, purchased services, and other operational expenses.
• Verification: Perform three-way matching of purchase orders, receipts, and invoices, reviewing for appropriate approvals, account coding, accuracy, and compliance.
• Discrepancy Resolution: Collaborate with Procurement, Supply Chain, Receiving, Finance, and departmental partners to resolve discrepancies and manage assigned invoice queues.
• Communication: Respond professionally and courteously to vendor and employee inquiries, reconcile supplier statements, and research outstanding balances.
• Payment Support: Support approved payments through checks, ACH, wire transfers, and other methods, and assist with month-end and year-end close accounts payable activities.

The Must-Haves
• Background: High School Diploma or equivalent is required, bringing foundational Excel and office skills, professional communication, curiosity, organization, dependability, and a genuine willingness to learn.
• Experience: A minimum of 1 year of relevant experience is required.
• Skills: Proficiency in basic Microsoft Excel functions (sorting data, applying filters), excellent attention to detail, accuracy, strong analytical, organizational, and problem-solving abilities, and effective verbal and written communication.
• Bonus: Knowledge of accounting principles and accounts payable best practices, experience with ERP systems such as SAP, Oracle, PeopleSoft, Workday, or similar, and familiarity with automated invoice processing systems and electronic payment solutions.