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Employer
Accounts Payable and Travel Analyst 1
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Job Description
Analyst 1: Accounts Payable and Travel | Pima Community College
The Tone:
This is a full-time role at Pima Community College, located in Tucson, AZ. Pima Community College provides educational opportunities to its community members. This role is crucial for maintaining the financial integrity of the college by overseeing all disbursement functions, ensuring compliance with policies, state regulations, and tax guidelines, and acting as a key administrator for the automated expense management system.
The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Tucson, AZ
• Mission: This role ensures vendor payments, employee travel reimbursements, and grant-funded transactions comply with college policies, state regulations, and tax guidelines to prevent audit exceptions, while also providing functional administration and support for automated expense software.
• Tech Stack: Concur
What You’ll Actually Do
• Process Payments: Process vendor invoices, check requests, and contract payments using three-way matching, accurately coding transactions to appropriate accounts.
• Conduct Audits: Perform analytical compliance audits on travel requests, expense reports, and travel card transactions to detect errors and ensure policy adherence.
• System Administration: Troubleshoot user system errors, assist with software configuration updates, and train college faculty and staff on automated expense management systems.
• Financial Reconciliation: Perform monthly reconciliations for AP aging reports, travel advances, and general ledger accounts.
• Compliance Reporting: Monitor state prompt-payment requirements, assist with year-end audit sampling, and support annual 1099/1042 reporting.
The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, or a closely related field of study.
• Experience: Up to one year of related experience in accounting or finance, or an equivalent combination of certification, education, and experience.
• Skills: Knowledge of regulatory compliance principles, business management and fiscal practices, data analysis, effective communication (written and oral), and problem-solving.
• Bonus: One to three years of related experience in accounting or finance.
