Project Accountant

Job Description

Project Accountant | Hazen and Sawyer

The Tone:
This is a fully remote role at Hazen and Sawyer, located remotely within the United States. Hazen and Sawyer is an employee-owned environmental engineering firm with a singular focus on water, wastewater, and stormwater infrastructure, supporting primarily municipal clients since 1951. This position is critical for supporting high-volume project billing for environmental engineering teams, managing a large workload, and navigating municipal client requirements. It is designed for a billing professional seeking a long-term role with increasing responsibility within a deadline-driven environment.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Remote, United States

• Team: Supports a regional project portfolio
• Mission: Ensure accurate and compliant project billing for environmental engineering teams by managing complex client requirements and tight deadlines.
• Tech Stack: Deltek Vantagepoint, Microsoft Excel, PDF tools, Windows-based applications

What You’ll Actually Do
• Invoice Management: Prepare, review, and submit accurate invoices under tight monthly deadlines, adhering to detailed billing and compliance requirements.
• Data Administration: Enter and maintain billing terms, contract amendments, and subconsultant invoices within Deltek Vantagepoint, ensuring project data is current.
• Project Collaboration: Work closely with Project Managers of varying experience levels to review draft invoices, supporting documentation, and backup reports.
• Issue Resolution: Identify and resolve billing issues independently, submitting invoices through client portals, tracking approvals, and managing necessary revisions.
• Financial Coordination: Coordinate with subconsultants to review their invoices for contractual compliance and accuracy, and perform accounts receivable reviews to assist with collection efforts.

The Must-Haves
• Background: Prior experience in project accounting or project billing within a consulting, engineering, or professional services environment. Bachelor’s degree in Accounting, Business, or a related field, or equivalent relevant experience.
• Experience: Demonstrated ability to manage a high volume of invoices while balancing varying levels of complexity, and experience working with municipal or public sector clients and their billing requirements.
• Skills: Strong organizational and prioritization skills with the ability to manage competing deadlines independently, clear and professional communication skills, high attention to detail, and proficiency with Microsoft Excel, PDF tools, and Windows-based applications.
• Bonus: Experience with Deltek Vision or Deltek Vantagepoint.