Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Twelve

The Tone:
This is a full-time role at Twelve, operating in a hybrid work environment. Twelve specializes in designing and building inspiring merchandise and packaging for global brands, turning bold ideas into high-impact realities through expertise in global production, creative innovation, and sustainability. This Accounts Payable Specialist role is critical for accurately processing financial transactions across multiple international entities and currencies, ensuring timely vendor payments, and maintaining strong financial compliance within the company.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Hybrid
• Pay: $80000 yearly
• Mission: Owns the accurate and timely processing of accounts payable transactions and vendor payments across multiple international legal entities and currencies.
• Tech Stack: NetSuite, Microsoft Excel

What You’ll Actually Do
• Process and Validate Invoices: Accurately and efficiently process a high volume of third-party vendor invoices and employee expense reimbursements according to budget, matching them to purchase orders and supporting documentation, and ensuring all proper approvals are obtained, coordinating with operations to resolve any quantity or pricing discrepancies.
• Manage Payments and Vendor Relations: Prepare and process timely payments via ACH, wire transfers, and checks, coordinating payment runs with the Treasurer, while proactively communicating with vendors to maintain positive working relationships and respond to all inquiries regarding invoice and payment status.
• Reconcile and Maintain Records: Reconcile vendor statements, investigate and resolve discrepancies in a timely manner, and assist with monthly AP reconciliations, including vendor balances, accruals, and prepaid expenses; maintain accurate and organized AP files and vendor records, including W-9/W-8 forms, VAT information, banking details, and 1099 documentation.
• Ensure Compliance and Accuracy: Code expenses to the appropriate general ledger accounts, follow established internal controls and company policies to ensure accurate financial reporting, identify duplicate or fraudulent invoices and unusual payment requests, and ensure compliance with GAAP, tax regulations, and company financial policies across multiple international legal entities.
• Support Financial Operations: Support month-end and year-end close activities by preparing AP schedules and reconciliations, assist with internal and external audit requests by providing required documentation, partner with internal teams like Finance and Purchasing to resolve issues, identify opportunities to improve AP processes and workflow efficiency, and support special projects as assigned.

The Must-Haves
• Background: 3-5 years of Accounts Payable experience, preferably in manufacturing or product development industries, with a solid understanding of AP processes and basic accounting principles.
• Experience: 3-5 years of direct Accounts Payable experience; proficient in NetSuite and Microsoft Excel, including the use of pivot tables, VLOOKUP/XLOOKUP, and basic formulas.
• Skills: Strong attention to detail, excellent organizational and time management skills, effective communication and customer service abilities, a high level of integrity and discretion when handling confidential financial information, and the capability to manage a large volume of transactions.
• Bonus: Experience processing multi-currency transactions and international vendor payments, familiarity with 1099 reporting and sales/use tax requirements, and experience supporting month-end close and financial audits.