Program and Events Coordinator

Job Description

TEMP-Business Ops Support (CREATE-X Events and Programs) | Georgia Institute of Technology

The Tone:
This is a temporary role at Georgia Institute of Technology, located in Atlanta. Georgia Tech is a top-ranked public research university serving over 45,000 students across various fields like engineering, computing, and business. It prides itself on technological resources, collaborations, and a commitment to building an outstanding and diverse community of learning, discovery, and creation. This position provides essential business operations support for CREATE-X events and programs, directly contributing to Georgia Tech’s mission of fostering entrepreneurial confidence and empowering students to launch successful startups.

The TL;DR
• Role: Early Career
• Type: Temporary
• Location: In-person, Atlanta Metropolitan Area
• Mission: This person will provide professional services and operational support for CREATE-X events and programs, contributing to Georgia Tech’s initiative to foster entrepreneurial confidence in students.
• Tech Stack: Teams, Zoom, Eventbrite, Engage, EMS, Workday

What You’ll Actually Do
• Plan: Plan, execute, and provide assistance for meeting and event logistics and scheduling for CREATE-X programs.
• Support: Establish schedules, oversee arrangements, and provide logistics support for targeted programs, projects, and unit initiatives.
• Coordinate: Develop, arrange, and coordinate meetings and project materials for distribution as necessary.
• Analyze: Compile, organize, and analyze data for use in reports for targeted programs, projects, and other unit initiatives.
• Evaluate: Evaluate, assess, and report on the feasibility and sustainability of potential programs, projects, and initiatives.

The Must-Haves
• Background: Bachelor’s Degree in a related field or an equivalent combination of education and experience. This is an early-career role focusing on business operations support within event and program management.
• Experience: Up to two years of job-related experience is required, with the ability to work after hours for events and programs. Proficiency in virtual meeting platforms such as Teams and Zoom, and event registration software like Eventbrite and Engage, is essential.
• Skills: Excellent written and verbal communication, customer service, and organization skills are necessary. The role requires exceptional time management, the ability to prioritize tasks, creative problem-solving for troubleshooting and proactive risk management, and the application of professional principles, processes, and practices.
• Bonus: Experience hosting virtual events, managing catering and budgeting (specifically with Workday), vendor management, and prior experience working in a higher education setting are preferred qualifications.