Accounting Assistant

Job Description

Accounting Assistant | HDR

The Tone:
This is a full-time role at HDR, located in Charlotte, NC. HDR is an employee-owned engineering and architectural firm, a 17,883-person organization that designs and delivers solutions across diverse service lines including water, architecture, building engineering services, power, and transportation. The company is committed to shaping resilient, sustainable, and forward-thinking communities around the world. As an Accounting Assistant, you will play a foundational role in supporting the financial operations of these projects, making a tangible difference in the company’s ability to safeguard public health, enhance quality of life, and drive responsible growth globally. Your contributions directly enable HDR’s mission to make great things possible in communities and around the world.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Charlotte, NC

• Mission: This role ensures accurate and timely processing of financial transactions and supports project accounting functions, contributing to the efficient operation of HDR’s global projects.
• Tech Stack: Accounting system, Procurement Card (PCard)

What You’ll Actually Do
• Vendor Invoice Processing: Enter and accurately process vendor invoices within the designated accounting system, verifying all invoice details, coding, necessary approvals, and supporting documentation before finalizing the process to ensure timely payments.
• Purchase Requisition Management: Create and submit purchase requisitions in strict accordance with company policies and procedures, actively monitoring their status and coordinating with procurement teams to ensure prompt and efficient processing.
• Service Work Confirmation: Complete work confirmations for services performed, meticulously ensuring that each confirmation accurately matches specified contract terms, relevant purchase orders, and all vendor documentation.
• Procurement Card Reconciliation: Reconcile all Procurement Card (PCard) transactions against corresponding receipts and supporting documentation, reviewing transactions for adherence to policy compliance and proper accounting classification, and following up with staff for missing items.
• Project Accounting Support: Provide direct assistance to project accountants, specifically with the preparation and organization of client invoice documentation and the ongoing maintenance of accurate and organized project accounting files.

The Must-Haves
• Background: Entry-Level. High School diploma or equivalent is required, providing a foundational understanding necessary for administrative and accounting support functions.
• Experience: Practical experience with data entry and processing financial documents. The ability to manage multiple tasks independently and a demonstrated commitment to actively participate in an employee-owned cultural environment.
• Skills: Strong attention to detail is essential for verifying documentation, along with the ability to manage various accounting projects simultaneously and effectively resolve invoice discrepancies.
• Bonus: An Associate degree in Accounting is preferred, offering an enhanced understanding of accounting principles, and local candidates are given preference for this role.