Billing & Accounting Specialist

Job Description

Billing & Accounting Specialist | W3-llc

The Tone:
This is a full-time role at W3-llc, located in Alpharetta, GA, with a hybrid work schedule. The company supports a portfolio of established B2B technology and healthcare consulting companies by providing essential accounting services. This role is crucial for establishing strong business relationships with internal and external customers while supporting core accounting operations. The specialist provides critical guidance and support to ensure accurate and timely billing, prompt collection of outstanding accounts, and precise financial reporting across the organization.

The TL;DR
• Role: Full Time
• Type: Hybrid schedule: Tuesday-Thursday in office | Monday and Friday remote
• Location: Hybrid, Alpharetta, GA

• Mission: This person owns the support of core accounting operations for a portfolio of B2B technology and healthcare consulting companies, ensuring accurate and timely billing, prompt collection, and precise financial reporting to maintain financial health and compliance.
• Tech Stack: NetSuite (preferred)

What You’ll Actually Do
• Billing Reconciliation: Ensure accurate reconciliation and appropriate approval of consultants’ weekly time and expense entries, including meticulous reconciliation of travel receipts to expense entries and statements.
• Client Billing Management: Manage the full billing cycle by processing accurate and timely invoices to clients, providing excellent customer service, and accurately posting client payments.
• Accounts Receivable: Proactively research and collect on outstanding accounts receivable to maintain healthy cash flow and financial stability for the company’s portfolio.
• General Ledger Operations: Perform staff accounting duties, including preparing and posting journal entries to the general ledger, and assisting with comprehensive month-end and year-end close processes, such as accruals and detailed account analysis.
• Financial Reconciliations: Execute thorough account reconciliations for bank, balance sheet, and general ledger accounts, and support accounts payable processing through vendor invoice coding, approval workflows, and timely payment runs.

The Must-Haves
• Background: Candidates should possess a Bachelor’s degree in Accounting, Finance, or a closely related field, which is preferred for this role.
• Experience: A minimum of 2–4 years of direct billing experience within a professional services environment is required, alongside prior experience utilizing back-office time & expense systems.
• Skills: This role demands a detail-oriented individual with the proven ability to multi-task effectively, coupled with strong analytical and problem-solving skills to address complex financial situations.
• Bonus: Prior experience with general ledger accounting, journal entries, and month-end close processes is highly desirable, as is proficiency with accounting software such as NetSuite; strong professionalism is also valued.