GEN ACCOUNTANT 2 – Extramural Funds Accounts Receivable

Job Description

EMF Cash Management Accountant | UC Santa Barbara

The Tone:
This is a full-time, career staff role at UC Santa Barbara, located in Santa Barbara, CA. UC Santa Barbara’s Business and Financial Services (BFS) department is a key campus and community partner, committed to supporting the university’s mission and ethical values. This role ensures responsible compliance and stewardship through value-added financial services and solutions. The EMF Cash Management Accountant is vital for maintaining the financial health of extramural funds by meticulously managing accounts receivable and executing timely monthly closes.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: Hybrid, Santa Barbara, CA
• Pay: $29.74–$51.29 hourly
• Team: Reports to the EMF Cash Management Supervisor within the CONTROLLER/Business & Financial Services department.
• Mission: Manages extramural funds related accounts receivable collection and the monthly close of PGM to ensure office service levels are met and responsible compliance.
• Tech Stack: Word processing, spreadsheet, computerized accounting system, OFC (PGM, ITC, RTR), ORBiT, Transact, FinHub, ServiceNow

What You’ll Actually Do
• Accounts Receivable Collections: Manage and aggressively follow up on assigned sponsored project receivables to ensure accurate handling of past due and delinquent accounts, coordinating with the Office of Research for contractual disputes.
• PGM Monthly Close: Execute the timely and proper monthly close of PGM by clearing unprocessed costs, updating accounts, ensuring all PGM processes are fully executed, and resolving UCOP interface issues.
• Quality Control & Communication: Ensure quality control review of own work, meet published service level agreements, and effectively communicate complex accounts receivable and accounting concepts to varying levels of staff and management.
• Policy Adherence & System Management: Adhere to office procedures, interpret award documents, monitor assigned workload, manage ServiceNow communications, and maintain basic knowledge of key UCSB Research Administration and Financial Systems.
• Professional Development & Support: Contribute to overall team functions by attending training workshops, assisting with the updating and maintenance of campus and office policies, participating in special projects, and providing backup for other EMF Cash Management Accountants.

The Must-Haves
• Background: Bachelor’s degree in a related area or equivalent experience/training, including 21 credit hours in accounting. This is an early career role.
• Experience: 1-3 years performing professional accounting, accounting analyst, accounting systems, or auditing duties at a General Accountant level of responsibility, including demonstrated Accounts Receivable (AR)/Accounts Payable (AP) experience and fund accounting knowledge. Additionally, 1-3 years of computer proficiency in word processing, spreadsheet applications, and computerized accounting systems are essential.
• Skills: Proficiency with word processing and spreadsheet software; experience with computerized accounting systems; ability to coherently express accounts receivable and accounting concepts; strong organizational skills, including establishing and adhering to deadlines.
• Bonus: 1-3 years of experience in a university setting or Institute of Higher Learning, specifically working with Extramural Accounting.