Accounts Receivable Clerk

Job Description

Accounts Receivable Administrator | Greco and Sons, Inc.

The Tone:
This is an administrative support position within the overall finance department at Greco and Sons, Inc. This role is fundamental to the company’s financial operations, directly impacting cash flow and customer relations through meticulous processing. The Accounts Receivable Administrator ensures the smooth and accurate handling of financial transactions, providing critical support for the efficient management of the company’s accounts.

The TL;DR
• Role: Early Career
• Mission: This role ensures the accurate and timely processing of all customer invoices and payments, resolves discrepancies, and maintains comprehensive financial records to support the finance department’s objectives.
• Tech Stack: Microsoft Word, Microsoft Excel

What You’ll Actually Do
• Invoice Processing: Efficiently manage the complete lifecycle of customer invoices, from initial receipt and thorough reconciliation to accurate posting, ensuring all transactions are correctly recorded.
• Discrepancy Resolution: Proactively identify, investigate, and effectively resolve various invoice discrepancies and issues, including managing short payments and processing skipped invoices to maintain precise account balances.
• Payment Application: Accurately apply incoming cash and check payments to their corresponding customer accounts, ensuring proper credit allocation and reconciliation of outstanding balances within the system.
• Statement and Communication: Prepare, print, and electronically distribute customer Accounts Receivable statements, facilitating clear and timely communication regarding outstanding balances and payment statuses.
• Reporting and Record-Keeping: Compile and prepare essential Accounts Receivable reports on a monthly or ad-hoc basis, providing valuable insights, and diligently scan and file all customer invoices to maintain comprehensive and accessible digital records.

The Must-Haves
• Background: This is an Entry-Level position, ideal for individuals establishing their career in finance or accounting. While not strictly required, a Bachelor’s or Associate’s Degree in Finance or Accounting is preferred, indicating foundational knowledge in these areas.
• Experience: As an Entry Level Position, this role does not require prior years of direct experience, focusing instead on a candidate’s aptitude and educational background in relevant fields.
• Skills: Demonstrated proficiency in computer skills, with a specific emphasis on using Microsoft Word and Excel for data management and communication; Strong verbal and written communication abilities to interact effectively with customers and internal teams; The capacity to analyze financial data, draw logical conclusions, and formulate actionable recommendations; Must possess the ability to read, write, and speak English fluently for clear operational communication.
• Bonus: Possession of a Bachelor’s or Associate’s Degree in Finance or Accounting, providing a strong academic foundation for the responsibilities of this role.