Accounting Clerk – Dealership Accounting

Job Description

Accounting Clerk | Northtown Automotive Companies

The Tone:
This is a full-time role at Northtown Automotive Companies, located in Buffalo, NY. As a leading presence in the automotive industry, Northtown Automotive Companies manages the comprehensive process of selling new and used vehicles, as well as handling all associated after-sale services and transactions. This Accounting Clerk position is fundamental to ensuring the precision and integrity of all financial records related to vehicle sales, commissions, and incentives. The individual in this role will be responsible for meticulously processing transactions and maintaining accurate accounting schedules, directly contributing to the company’s robust financial health and compliance.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Buffalo, NY

• Mission: This role is dedicated to establishing and maintaining meticulous financial records for all vehicle sales transactions, encompassing new and used vehicles, dealer trades, wholesale operations, and crucial after-sale items. The core mission involves ensuring the accurate calculation and entry of profits, commissions, and incentive funds, thereby upholding the integrity of the company’s financial reporting and operational transparency.
• Tech Stack: The role requires regular interaction with ADP for data entry and reporting, Excel for detailed logging and reconciliation, and general proficiency with smart phones, tablets, and personal computers for various daily tasks.

What You’ll Actually Do
• Record Sales Transactions: Accurately record the sale of all new and used vehicles, manage dealer trades, and process wholesale transactions. This includes capturing all after-sale items such as warranties and rustproofing, ensuring comprehensive and correct system entry.
• Verify Deal Accuracy: Meticulously review vehicle deals to ensure their accuracy, calculate and record precise profit margins and sales commissions, and then input all validated financial data correctly into the ADP system.
• Perform Daily Reconciliations: Maintain comprehensive daily logs of sales commissions, generate daily deal summaries, and track cross-sales. A key responsibility involves reconciling computer accounting reports (MIS) with the sales log maintained in Excel.
• Manage Invoices and Incentives: Accurately enter factory invoices into ADP and ensure all hard copies are systematically filed. This also includes diligently recording incentive money to be received, tracking incentive payments, and maintaining a detailed schedule for these financial flows.
• Maintain & Support Financial Records: Consistently maintain, reconcile, and clean all accounting schedules to ensure data integrity and accuracy. Additionally, provide accurate account information for purchase orders, service repair orders, and parts invoices, handle check writing, summarize monthly sales tax collected, and assist with floorplan requests and payments.

The Must-Haves
• Background: This is an Entry-Level opportunity for individuals who possess either direct professional accounting experience or a strong foundational background in general accounting principles and practices.
• Experience: Candidates must demonstrate practical knowledge and proficiency in using Excel for data management and reporting. Essential technical experience also includes the ability to confidently operate a smart phone, tablet, and/or personal computer for daily operational tasks.
• Skills: The ideal candidate is highly detail-oriented, with an exceptional ability to read and thoroughly comprehend both verbal and written instructions to ensure accuracy in all tasks.