Accounts Payable Specialist

Job Description

Accounts Payable Specialist | Addition Management

The Tone:
This is a full-time Accounts Payable Specialist role at Addition Management, located in Midtown, NYC, operating on a hybrid schedule. Addition Management is a fast-growing wholesale company based in NYC. This position is vital for the company’s financial operations, directly supporting the timely and accurate processing of payments and maintaining strong vendor relationships. The role ensures the smooth flow of financial transactions and contributes to the integrity of financial reporting for the company.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Hybrid, New York, NY
• Pay: $65000–$75000 yearly
• Mission: This person ensures the accurate and timely processing of all accounts payable, resolving discrepancies, and maintaining vendor financial records.
• Tech Stack: Outlook, Excel, D365, Blue Cherry

What You’ll Actually Do
• Process: Accurately process and code a variety of financial items including invoices, vouchers, expense reports, and check requests, ensuring correct entry into the general ledger and adherence to standard procedures.
• Vendor Management: Serve as the primary contact for vendors, managing all correspondence, investigating and resolving processing issues, and reconciling vendor statements to maintain accurate accounts.
• Financial Transactions: Execute financial transactions by preparing check requests, wire transfers, and ACH transactions, and conduct monthly reconciliations of various accounts to identify and address discrepancies.
• Operational Support: Facilitate operational workflows by acting as the administrator for freelancer’s weekly timesheets, securing necessary approvals for invoices from inter-departmental heads, and assisting with the onboarding of new vendors, including W-9 collection.
• Documentation & Relationships: Systematically organize, maintain, and distribute essential accounting documents, records, and reports, while actively building collaborative relationships with both internal personnel and external vendors.

The Must-Haves
• Background: This role requires a professional with core domain knowledge in accounts payable processes.
• Experience: A minimum of 2 years of experience in an accounts payable role is required.
• Skills: Attention to detail, accuracy, proficiency in Outlook, and proficiency in Excel.
• Bonus: Experience with D365 and Blue Cherry software.